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File Number: 19-645 <br />Currently, the public cannot go on the City’s website to see the status of their CPRA request. Staff <br />is considering implementing a system that provides a status listing of current requests online that <br />is easy to access and follow. Such a system could allow for automated reminders by email and <br />reporting functions that assign tasks and timelines. This type of program would improve public <br />transparency, reduce staff time, have a location accessible by the public where documents <br />previously requested will be listed, and be searchable. <br />Conclusions <br />San Leandro has seen a dramatic increase in the number of CPRA requests over the last two <br />years - almost double. While anecdotal information shows increases in CPRA requests vary from <br />city to city, those who have taken a proactive approach in decreasing costs have or are moving <br />towards applying software to help automatically track the requests as well as making the result to <br />the requester available on the city’s web site. <br />Some indicators show that the volume of CPRA requests will likely continue to increase; some <br />projections show double digit increases in the coming years. Additional staff resources and <br />systems will increase the efficiency, transparency, ability to track accurate numbers through a <br />systemized process and ensure the City maintains compliance with the CPRA. <br />ATTACHMENT(S) <br />Attachment 1 Records Request Log 2019 <br />PREPARED BY: Leticia I, Miguel, City Clerk, City Clerk’s Office <br />Page 5 City of San Leandro Printed on 12/10/2019 <br />16