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File Number: 19-645 <br />Each department gathers responsive documents and submits the records to the City Clerk for <br />review, redaction, and dissemination to the requester. Some requests require City Attorney <br />involvement and coordination. This can be very time consuming, especially with Police records <br />and videos. <br />One of the new laws, Senate Bill 1421, expands the types of police records that are accessible to <br />the public. SB1421, enacted January 1, 2019, requires the release of records associated with the <br />following: <br />·all Use of Force reports resulting in great bodily injury or death; <br />·the discharge of a firearm at a person, sexual assault by a police officer involving a <br />member of the public resulting in a sustained finding; <br />·a sustained finding of dishonesty by a police officer; and <br />SB1421 and AB748 have specific response and status update timelines creating additional <br />correspondence. <br />The Police Department has created a public link - Informational Portal, on the Police <br />Department’s web page for ease of dissemination. However, City software does not <br />automatically notify support staff of an SB1421 related incident and there is no automatic purging <br />process to delete records based on the City’s document retention schedule, which thus is done <br />manually. <br />Total Recent Police Department Public Record Act requests: <br />2016 36 <br />2017 38 <br />2018 34 <br />2019 (through Nov. 11, 2019) 76 <br />Increase in PRA requests over 2018 (through Nov. 11, 2019)102% <br />Based on the monthly average, the Department is tracking to be at 120% above average by the <br />end of the year. The number of PRA requests noted above does not include police reports, <br />accident reports or incident report requests received at the front counter of the PD. <br />Scope of Requests <br />The number and type of records requested vary dramatically, but the recent surge in requests <br />have been focused on Land Use documents, including property information, building permits, <br />open violations, and business license permits; ordinances, resolutions, agendas and meeting <br />minutes; public infrastructure; public property information; and police records to name a few. <br />There has also been an increase from marketing companies who, rather than paying for zoning <br />letters, seek the information through a CPRA and thereafter sell the information they’ve received <br />to interested parties. <br />Transparency in the PRA process <br />Page 4 City of San Leandro Printed on 12/10/2019 <br />15