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to keep utility providers informed about the project and schedule to allow for proper notification and planning should utility providers have planned maintenance projects within the subject street sections and/or need to lower/adjust their utilities to accommodate street rehabilitation and particularly reconstruction. One of the first and earliest items that consultant will complete is to send notification letters to applicable utility providers with a preliminary project schedule for street rehabilitation and reconstruction. Consultant will also request utility as-builts and record drawings for street sections planned for reconstruction. As part of consultant's field investigations, as an optional task, consultant will locate utilities using GPR and coordinate with and provide this information to applicable utility providers. This GPR data is for initial planning purposes with utilities. Consultant will also carefully document all utility coordination notifications, conversations, meetings and information in a dated matrix format with mailing details. Follow-up calls will be made for each of the above notifications to confirm receipt. Consultant will keep City informed of any project delays related to utilities. Deliverables: Utility Notification Letters and Utility Contact Matrix. 1 C) Caltrans and Railroad Permitting (Optional Task): At the kick-off meeting, consultant will discuss further the City's plans to extend rehabilitation and street improvements on Hesperian Boulevard into Caltrans ROW at Highway 238 and the railroad north of Springlake Dr. If the currently scoped roadway maintenance improvements are to extend into or impact Caltrans or Railroad ROW, consultant will setup a meeting with each of these stakeholders to confirm encroachment permit, or similar, requirements. Consultant will prepare the necessary encroachment permit application, on behalf of the City, for Caltrans review for the work at Hesperian Blvd and assume one resubmittal is necessary to address any comments from Caltrans. Consultant will utilize its railroad specialist, JMA Civil, to coordinate with the railroad owner on right -of -entry, preliminary engineering letter with UPRR, site visit, and CPUC Form G preparation and filing. Any additional work necessary to complete the coordination and permitting beyond what is stated above may be prepared for additional scope and fee. Deliverables: Caltrans Encroachment Permit Application and Railroad Right -of -Entry Forms for Filing. Task 2 — Pavement Rehabilitation Design 2A) Pavement and Curb & Gutter Condition Survey: Consultant will perform a detailed pavement condition survey of each street section based on distresses concurrent with the deflection testing. The surveys will generally cover the travel and parking lanes. Pavement condition surveys serve the purpose of further refining the appropriate pavement rehabilitation treatments that are developed based on pavement deflection testing and coring. This condition survey will generally note the presence of load related and environmental distresses, such as alligator cracking, longitudinal and transverse cracking, rutting, patches and utility cuts, distortions and depressions as they pertain to developing appropriate pavement treatments. In addition, potential base repairs will be identified in the condition survey. Base repairs will be measured in length and width to estimate base repair bid quantities and located on design sheets for all street sections. It is the intent that base repair quantities will be for bidding quantity purposes only, and that actual locations will be marked by Consultant with City's construction manager prior to construction. A visual survey of all curb and gutters will be included to identify areas where drainage or the adjacent pavement has been compromised. Consultant's scope is limited to repair recommendations for sections of Consulting Services Agreement between City of San Leandro and Nichols Consulting Engineers for Annual Street Overlay/Rehabilitation 2019-21, Project No. 2020.0050 Exhibit A — Page 3 of 10