Reso 2020-031 - Laserfiche WebLink

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provide construction documents for the Pedestrian Crossing Improvements 2020 project at the following intersections: Aurora Drive and Walnut Drive - includes curb bulb -outs, drainage improvements and Rectangular Rapid Flash Beacon (RRFB) Williams Street and Joyce Street- includes RRFB Monterey Boulevard and Anza Way — includes curb bulb -outs on the northwest and southeast corners, curb ramp on southwest corner, RRFB and drainage improvements SCOPE OF SERVICES The scope of services for this CSA shall include the following tasks: Task 1 — Project Management & Meetings 1A) Project Kick-off Meeting/Progress Meetings: Consultant will arrange a kick-off meeting with the City and other stakeholders to initiate work on the project. The objectives of the kick-off meeting will be: • Review of the Scope of Work • Establish Lines of Communication • Confirm Deadlines • Confirm Project Schedule and Milestones • Define Design and Operation Criteria In addition, consultant will research and coordinate, as -needed, with other City departments and other agencies, such as PG&E, AT&T, EBMUD, OLSD, School Districts, etc., to identify any potential conflicts, requirements, or design issues early to minimize delays (and costs) later in the design process or during construction. At the kick-off meeting, key deliverables for each Task and the Project Schedule will be reviewed and adjusted accordingly to meet City and stakeholder needs. To keep the City aware of overall project costs and to closely monitor any potential funding issues, consultant will begin developing Preliminary Engineering Cost Estimates as soon as they develop the engineering design recommendations. During the course of the project, consultant will seek to develop the most appropriate and cost-effective pavement rehabilitation alternatives to stay within the planned project budget and schedule. Throughout the project, consultant will attend regularly scheduled progress meetings with the City (estimated at 3), to maintain good communications. The purpose of the progress meetings will be to identify and resolve any design or funding issues that may surface in a timely manner, present design alternatives and recommendations to City, and continue coordination with project stakeholders, as necessary. Deliverables: Kick-off/Progress Meeting Agendas and Minutes 1 B) Utility Coordination: Consultant will coordinate with utility agencies early in the design process to help avoid potential construction delays and unnecessary disruptions to public services. Utility coordination will be a critical item Consulting Services Agreement between City of San Leandro and Nichols Consulting Engineers for Annual Street Overlay/Rehabilitation 2019-21, Project No. 2020.0050 Exhibit A — Page 2 of 10