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<br />CDBG Subrecipient Agreement between City of San Leandro and July 1, 2020 <br />Asian Health Services for Mental Health Warmline Services Page 12 of 17 <br /> <br /> <br /> <br />7.1 Financial Management. <br /> <br />a. Accounting Standards. The Subrecipient agrees to comply with 24 CFR Part <br />84 and agrees to adhere to the accounting principles and procedures required therein, utilize <br />adequate internal controls, and maintain necessary source documentation for all costs incurred. <br /> <br />b. Cost Principles. The Subrecipient shall administer its program in <br />conformance with OMB Circulars A-122, "Cost Principles for Non-Profit Organizations," or A-21, <br />"Cost Principles for Educational Institutions," as applicable for all costs incurred whether charged <br />on a direct or indirect basis. <br /> <br />7.2 Documentation and Record-Keeping <br /> <br />a. Records to be Maintained. The Subrecipient shall maintain all records <br />required by the Federal regulations specific in 24 CFR Part 570.506, and that are pertinent to the <br />activities to be funded under this Agreement. Such records shall include but not be limited to: <br /> <br /> (1) Records providing a full description of each activity undertaken; <br />(2) Records demonstrating that each activity undertaken meets one of <br />the National Objectives of the CDBG program set forth in 24 CFR <br />570.208; <br />(3) Records required determining the eligibility of activities; <br />(4) Records required to document the acquisition, improvement, use or <br />disposition of real property acquired or improved with CDBG <br />assistance; <br />(5) Records documenting compliance with the fair housing and equal <br />opportunity components of the CDBG program; <br />(6) Financial records as required by 24 CFR Part 570.502, and Part 84; <br />and <br />(7) Other records necessary to document compliance with Subpart K of <br />24 CFR 570. <br /> <br />b. Retention. The Subrecipient shall retain all records pertinent to expenditures <br />incurred under this Agreement for a period of four (4) years after the termination of all activities <br />funded under this agreement, or after the resolution of all Federal audit findings, whichever occurs <br />later. Records for non-expendable property acquired with funds under this Agreement shall be <br />retained for four (4) years after final disposition of such property. Records for any displaced <br />person must be kept for four years after he/she has received final payment. <br /> <br />7.3 Client Data. The Subrecipient shall maintain client data demonstrating client <br />eligibility for services provided. Such data shall include, but not be limited to, client name, address, <br />income level or other basis for determining eligibility, and description of service provided. Such <br />information shall be made available to City of San Leandro monitors or their designees for review <br />upon request. <br /> <br />7.4 Disclosure. The Subrecipient understands that client information collected under <br />this Agreement is private and the use or disclosure of such information, when not directly <br />connected with the administration of the City of San Leandro's or Subrecipient's responsibilities <br />with respect to services provided under this Agreement, is prohibited by law unless written consent <br />122