Reso 2020-076 CSA CDBG FY1921 SOS Meals on wheels Centro legal de la raza

Home

• Due: by month one. Activity (5): Complete any City of San Leandro -specific trainings on reports and/or miscellaneous requirements outlined in Attachment B in the Addendum, including: (a) creating and submitting quarterly and annualized reports; (b) submitting monthly reimbursement claims using the City's invoice or comparable form with documentation, payroll stubs, DE3 or employment or agreement letter for personnel costs, invoices or billings; (c) review of the City's Housing Services Division staff process for conducting CDBG desk monitoring; and (d) review of the City's Human Services staff process for conducting annualized monitoring visits. • Responsible: relevant program team staff. • Measure: completion of required training/reviews • Due: as dictated by the City. Program Fill -up (Monitoring, Tracking, Evaluating, Reporting) I Sept. 1, 2020 - June 30, 2021 Activity (1): implementation of program, receiving referrals, outreach, billing for services. • Responsible: relevant program staff, corresponding departments. • Measure: Minimum number of clients are being served per month/quarter (based on maximum allocation per family outlined in the Addendum to RFP 58295, Rental Assistance (EFA) guidelines, and application forms. • Due: (by) Month four and ongoing. REPORTS AND MISCELLANEOUS 1. Agency must submit the City -provided Quarterly Reports within 15 days of the end of each quarter. The Quarterly Reports shall reflect the number of persons served, and shall also include a narrative section. The reports shall be submitted even if there are no specific numbers to report, and the narrative report should describe why no specific numbers are reported. 2. To ensure timely expenditure of HUD funds, Agency must submit monthly reimbursement claims using the City's invoice or comparable form with documentation of claim including copies of time sheets (denoting specific hours for CDBG work performed), payroll stubs, DE3 or employment or Agreement letter for personnel costs, invoices or billings. 3. Housing Services Division staff will conduct CDBG desk monitoring on an ongoing basis based upon the City's CDBG monitoring plan. 4. Human Services staff and members of the Human Services Commission (HSC) and Housing Services Division staff will conduct at least one monitoring site visit per year. CDBG Subrecipient Agreement between City of San Leandro and July 1, 2020 to June 30, 2021 Centro Legal de la Raza — Rental Assistance Program Exhibit A Page 3 of 3