Reso 2020-123 Clean Air Grant Funding with BAAQMD Class IV Bike Lanes

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DocuSign Envelope ID: E22C8FEA-1CBF-4AC8-B97F-228503A7F74B BAAQMD FYE 2020 TFCA Funding Agreement ATTACHMENT B PROJECT BUDGET AND PAYMENT PROCESS (Note: The section numbers shown in parentheses below refer to sections in the Agreement.) 1. Total Project Cost (Section II.2): The Total Project Cost is the sum of the Eligible Costs that are listed in Section 4 of Attachment B. 2. Matching Funds (Sections II.2, 3): The Project Sponsor is responsible for all project costs that are not covered by the TFCA Funds Awarded and at least 10% of the Total Project Cost. 3. TFCA Funds Awarded (Sections II.2, IL11, IIL1, IV.7): A maximum of $220,000 A. The Air District will determine the final TFCA Funds Awarded based on the actual eligible costs for each Project component, which will not exceed the Maximum TFCA Funds Awarded specified in Section 9 of Attachment A, or 90% of actual eligible costs, whichever is lower. B. If the scope of the Project is modified, the Air District will recalculate the Maximum TFCA Funds Awarded for each approved Project component to ensure the Project meets the cost-effectiveness limits and that the percentage of Maximum TFCA Funds Awarded for Eligible Costs do not exceed 90% for each Project component. The Air District will cancel this Agreement if the TFCA Funds Awarded is reduced to below $50,000. C. If this Agreement is terminated pursuant to Section IV.7 of this Agreement, the Air District will calculate the funds to which the Project Sponsor is entitled for each Project component, which will be the lesser of the following: a. 90% of the actual eligible project costs; or b. The Maximum TFCA Funds Awarded, as specified in Section 9 of Attachment A, divided by the number of weekdays during the Project Operational Period specified in Section 6 in Attachment A, then multiplied by the actual number of weekdays completed during the Project Operational Period, during which the Project is in compliance with the Agreement. 4. Eligible Costs: Eligible Costs may only be incurred on or after the Effective Date of this Agreement and must be directly and solely related to the implementation of the Project. For the purposes of determining eligibility of Project costs, the date for equipment costs incurred shall be the date the Project Sponsor submits a signed purchase order or other document that commits the order, and for direct labor costs incurred shall be the date such services were rendered. Eligible Costs may include: A. Cost of the purchase of equipment and material that is directly related to construction of the Project (e.g., concrete, asphalt) including tax and shipping fees; B. Equipment rental that is directly related to construction of the Project (e.g., dump truck); C. Documented labor charges (i.e., salaries, wages, and benefits) directly and solely related to the site preparation and construction of the protected bikeway(s) (e.g. trenching, painting) at the Project location; and D. Permit fees directly related to the Project. Costs that are not included in the list above are not Eligible Costs, for example: A. Costs related to maintenance repairs, rehabilitation or upgrade of existing bicycle facilities; B. Any work conducted prior to the full execution of a funding agreement, including work that was required for the application; C. Feasibility and planning studies; TFCA Project 20R15 Page 10