Reso 2020-123 Clean Air Grant Funding with BAAQMD Class IV Bike Lanes

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DocuSign Envelope ID: E22C8FEA-1CBF-4AC8-B97F-228503A7F74B BAAQMD FYE 2020 TFCA Funding Agreement D. Costs associated with non -essential (i.e., not directly related to the operations of the service) hardware/equipment or labor; E. Development of new software or applications, any costs related to the development of an app F. Costs related to grant administration (e.g., salaries, wages, benefits, supplies, equipment and other office expenses); including but not limited to the following types of expenses: a. Time required to monitor and report on project status, prepare reimbursement requests and account for project and TFCA funds, maintain records, participate in audit proceedings and workgroup activities required by this grant program, and any other requirements specified in the funding agreement, and b. Indirect administrative costs, including management fees and overhead (e.g., costs of utilities, office supplies, property fees/leases). 5. Invoice and Payment Schedule (Section III.2): The Project Sponsor shall submit a single invoice (Final Invoice) for reimbursement to the Air District along with the Expenditure Report as specified in Attachment C. The Final Invoice shall be prepared on the Air District's General Invoice Form and shall include: A. The Project Number; B. The total funds being requested; C. An itemized list of all expenses incurred by the Project Sponsor, specifying which are Eligible Costs and the dates labor was performed; D. Supporting documentation of all Eligible Costs incurred, including payments made by the Project Sponsor, and other documents the Air District deems necessary. Documentation of Eligible Costs incurred may include invoices from vendors, consultants, or contractors, with an explanation of line - item costs incurred for the Project, or other types of documentation provided by the Project Sponsor. Documentation of payments made by the Project Sponsor may include copies of receipts for payments made, copies of checks issued to vendors, or other types of proof of payment made by Project Sponsor. The Air District will not process the Final Invoice until Project Sponsor is current on all Project reporting obligations. The Air District shall retain fifteen percent (15%) of the final TFCA Funds Awarded until the Air District receives and approves the first Operations Report and the post -completion bicycle count, as specified in Attachment C. TFCA Project 20R15 Page 11