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(for purposes of this section, "Termination Date"), City shall cease all processing on <br />Licensee's application as of the Termination Date and Licensee shall pay all costs <br />reasonably and actually incurred by City prior to such Termination Date from the account. <br />4.6.4 Refunding of Excess Amounts. Any funds remaining in the account will be <br />refunded to Licensee. No refunds will occur until a 90-day period has passed without <br />processing costs. <br />4.7 Pole License Administrative Processing Payments. <br />Licensee shall deposit funds with the City to cover the City's costs to review and <br />administer the Pole License application process (the "Administrative Payments"). Such funds <br />shall compensate the City for all of the reasonable and actual costs of processing each Pole <br />License application, including, but not limited to, all time and materials costs of City employees, <br />agents, consultants, and the City Attorney's office. <br />4.7.1 Initial Payment. Licensee shall pay to City an initial Administrative <br />Payment deposit in the amount of $1,865 which includes a $65 non-refundable <br />Administrative Fee (subject to increase annually according to the City's adopted Fee <br />Schedule) upon delivery of each Pole License application to the City. City will not be <br />obligated to begin its review of any Pole License application until the initial Administrative <br />Payment, including any supplement under subsection (b) (Nonstandard City Poles) <br />below, is paid. <br />(a) Standard City Poles. The amount of the initial Administrative <br />Payment per Standard City Pole is specified above and in the Basic <br />License Information. <br />(b) Nonstandard City Poles. If the Pole License application includes <br />Nonstandard City Poles, the City will negotiate the amount of the initial <br />Administrative Payment for each Nonstandard Pole upon receipt of the <br />application. Pending negotiation, Licensee must submit an initial <br />Administrative Payment for each Nonstandard City Pole at the Standard <br />City Pole rate. Licensee must submit the negotiated supplement to the <br />Administrative Payment within 10 days after the amount is set. <br />4.7.2 Account. The initial Administrative Payment, and any subsequent <br />payments, as provided below, shall be held by City in a Customer Number account for the <br />reimbursement of City's reasonable and actual costs. Upon Licensee's request, City shall <br />provide to Licensee a monthly accounting of the account with a description of City's costs <br />and expenses withdrawn from the account. <br />4.7.3 Subsequent Payments. If there is a reasonable need for additional funds <br />reflecting City's actual costs to facilitate review and processing of a Pole License <br />application as requested by City, Licensee shall submit additional Administrative <br />Payment(s) to the City for the anticipated cost of such extra work. If Licensee refuses or <br />fails to submit payment for the extra work upon City's written request, City shall have the <br />right to cease all processing of Licensee's application until such time as the funds are <br />received. <br />4.7.4 Early Termination. Licensee shall have the right to terminate processing of <br />the application by providing written notice to the City. Upon receipt of such notice by City <br />(for purposes of this section, "Termination Date"), City shall cease all processing on <br />Licensee's application as of the Termination Date and Licensee shall pay all costs <br />reasonably and actually incurred by City prior to such Termination Date from the account. <br />iFl <br />