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<br />30 <br /> <br /> <br />V. GRANT Payment Section <br /> <br />There are three types of payments: <br /> <br />• Pre-construction and Construction Reimbursement payments <br />• ADVANCE payments for construction and ACQUISITION ADVANCES into escrow <br />• Final payments <br /> <br />Payment requests are processed through the State Controller’s Office and are mailed to the <br />GRANTEE approximately eight weeks from the date the request is approved by OGALS. <br />OGALS will not approve payment requests that do not meet the requirements described in this <br />GRANT ADMINISTRATION GUIDE. <br />OGALS may withhold payment if the GRANTEE has outstanding issues, such as: <br />• Breach of any other contract with OGALS <br />• An unresolved audit exception <br />• An outstanding conversion <br />• Park sites closed or inadequately maintained <br />• Overdue Project Status Reports <br />• Other unmet grant requirements <br /> Payment Rules <br /> <br />• GRANT payments before the final payment may not exceed 80% of the PROJECT amount. <br />20% of the PROJECT amount is retained for the final payment as a REIMBURSEMENT. <br />• The GRANTEE should group costs together to avoid frequent payment requests. Payment <br />requests greater than $10,000 are encouraged. <br />• Complete CEQA prior to requesting any construction reimbursement . <br /> <br />• Provide a sample timesheet to the PROJECT OFFICER prior to incurring any IN-HOUSE <br />EMPLOYEE SERVICES costs, AND if claiming such costs, provide a sample timesheet with <br />each reimbursement payment request. <br /> <br />• Provide (1) a list of the bidders; (2) the recommendation and/or notice of award made by <br />the governing board; and (3) the resulting signed contract agreement to the PROJECT <br />OFFICER PRIOR to requesting reimbursement for costs on contracts requiring a <br />competitive solicitation or bidding process. <br /> <br />• Provide construction progress photos with all construction payment requests. <br />194