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City of San Leandro <br />Meeting Date: December 13, 2021 <br />Staff Report <br />Agenda Section:File Number:21-703 ACTION ITEMS <br />Agenda Number:10.A. <br />TO:City Council <br />FROM:Fran Robustelli <br />City Manager <br />BY:Fran Robustelli <br />Interim City Manager <br />FINANCE REVIEW:Susan Hsieh <br />Finance Director <br />TITLE:Staff Report for a City of San Leandro City Council Resolution to Approve a <br />Consulting Services Agreement with Berry Dunn for an amount not to exceed <br />$372,000 for Enterprise Resource Planning Software Upgrade Support and <br />Implementation Services <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council approve a resolution for a Consulting Services <br />Agreement (“CSA”) with Berry Dunn McNeil & Parker, LLC (Berry Dunn) for consulting and <br />project management services related to the City’s enterprise resource planning software upgrade <br />project. The agreement covers three project phases with a total not to exceed amount of <br />$372,000. <br />BACKGROUND <br />The City currently utilizes Eden software from Tyler Technologies to manage its financial and <br />human resources activities. Enterprise resource planning refers to software that organizations <br />use to manage day-to-day activities such as accounting, general ledger, budgeting, procurement, <br />payroll, and human resources. Eden is a core system for the Finance and Human Resources <br />functions and is used by all City departments. The Eden software has been used by the City for <br />over 20 years. <br />In a decades long period of rapid computer and technological change (every 18 to 24 months, <br />computer processing speed doubles), after 20-years Eden software is now limited in its <br />functionality. The system lacks standard features such as browser-based (online) access, <br />user-friendly reporting functions, and features such as project accounting, integration with other <br />financial payment systems, and public dashboards. As such, staff recommends upgrading to a <br />new enterprise resource planning software. This upgrade is consistent with the <br />recommendations of the Community Advisory Budget Task Force. <br />Page 1 City of San Leandro Printed on 12/9/2021 <br />347