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File Number: 21-703 <br />Analysis <br />After reviewing options for enterprise resource planning software, staff has concluded that <br />upgrading from Eden software to Tyler Technology’s leading system, Munis, is in the City’s best <br />interest. Munis is designed specifically for the public sector and integrates financial, procurement, <br />human resources, payroll, and revenue collection. In addition, the software features online <br />dashboards, extensive reporting functions, and project accounting. Further, Tyler has developed <br />an upgrade route for Eden customers, which will simplify data conversion. <br />At the same time, the enterprise resource planning software upgrade is a significant undertaking, <br />primarily impacting Finance, Human Resources, and Information Technology functions. Given the <br />scope and complexity of the project and the inherent risks, staff recommends retaining consulting <br />support in the areas of advisory services, project management, and liaison between Tyler and <br />City departments. Staff has identified three distinct phases of work for Berry Dunn with the <br />project: <br />·Phase 1 - Needs Assessment <br />·Phase 2 - Tyler Technology Sole-Source Contract Negotiations <br />·Phase 3 - Implementation and Support <br />In September 2021, staff issued a request for proposals to qualified consultants providing these <br />services. Four firms responded, including: Berry Dunn, SoftResources, SDI, and ThirdWave. <br />Given its deep expertise and experience with Tyler Munis, particularly Eden to Munis conversions, <br />its strong references, and competitive pricing proposal staff recommends awarding the contract <br />to Berry Dunn. <br />The total value of the agreement between the City and Berry Dunn is $372,000. This amount <br />covers all three phases and is specified in the following estimates: <br />·Planning: $5,200 <br />·Phase 1: $26,200 <br />·Phase 2: $38,400 <br />o Travel for Phase 1 and 2: $7,000 <br />·Phase 3: $295,200 <br />·Grand Total: $372,000 <br />Planning and Phases 1 and 2 will be completed prior to the conversion to Tyler Munis; Phase 3 <br />will occur in parallel and in support of the Munis upgrade project and is expected to last for the <br />duration of the conversion, through completion of the implementation and launch of the Munis <br />software. <br />While this total amount of the agreement is based on the cost proposal provided by Berry Dunn <br />during the RFP process, the City reserves the right to negotiate payment based on the proposed <br />hourly rate of $205. Any amounts exceeding $372,000 will require a formal amendment signed by <br />the parties and City Council approval. <br />Committee Review and Actions <br />Page 2 City of San Leandro Printed on 12/9/2021 <br />348