Reso 2021-173 Accept Grant Funds for Redevelopment of Memorial Park 1105 Bancroft

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Additional Non -Profit Requirements Fidelity Bond (For Non-profit grantees only) Non-profit GRANTEES must provide a copy of a current Fidelity Bond policy to their PROJECT OFFICERS before any payment requests can be approved by OGALS. The premium for a Fidelity Bond is an eligible cost. A Fidelity Bond provides insurance covering fraudulent acts of GRANTEES' employees, volunteers, officers, and directors. The GRANTEE is the insured party. DPR must be named as a Third -Party Loss Payee, i.e., the same as a mortgage company on a home loan. OGALs address is: State of California, Dept. of Parks and Recreation, P.O. Box 942896, Sacramento, CA 94296-0001, Attn: Office of Grants and Local Services. Coverage must be at least equal to the GRANT amount. Fidelity Bond insurance must be kept current for at least six months after the date of the final GRANT payment. GRANTEES may obtain the Fidelity Bond through a general liability carrier, a major casualty insurance carrier, or a bonds specialty company. There are Fidelity Bond frequently asked questions available on the OGALS web site. Competitive Solicitation Process (For non-profit grantees only) Non-profit GRANTEES must attempt to obtain bids before awarding a contract on a GRANT - funded PROJECT for services (greater than $5,000), and for construction work (greater than $25,000), thus ensuring state funds are spent responsibly. 1. Non-profit GRANTEE attempts to obtain three bids for services (greater than $5,000) and for construction work (greater than $25,000). 2. To ensure that bidders understand the required PROJECT elements, the non-profit GRANTEE provides each bidder (potential contractor) the same written invitation for bid describing the PROJECT work to be performed based on "Best Value" factors, and the required PROJECT elements based on the Project Scope/Cost Estimate Form, and concept level site plan. 3. Solicit bids by contacting at least three potential contractors or by invitation for bids advertising, or a combination of both methods. The non-profit GRANTEE's Board of Directors evaluates the bids to determine which contractor will provide the "best value" and will meet PROJECT requirements. "Best value" should be determined by price, quality of materials, equipment, and workmanship. The evaluation process must ensure no conflict of interest between the contractor and the non-profit GRANTEE's Board of Directors. The non-profit GRANTEE's Board of Directors need not necessarily accept the lowest bid, but a reasonable justification for the decision should be recorded in writing. 4. The Board of Directors selects a contractor and awards a contract. 5. For audit purposes, the GRANTEE keeps records of Steps 1 — 4 above. 10