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File Number: 21-771 installed in the 1980s. This CCP pipe sprung a leak at a joint in front of the new Fixed Film Reactor Lift Station during the shoring removal process, as part of the WPCP Rehabilitation Construction Project. During a field investigation to install a repair coupling on the leaking joint, it was discovered that the joint design of the existing pipeline did not provide the type of overlap between the bell and spigot that modern pipes offer, which makes the existing pipe vulnerable to leaks even with slight joint movement. The pipe can be rehabilitated with a cured-in-place liner that will ensure leaks are eliminated, reduce the risk of sanitary sewer spill, and extend the life expectancy of the existing pipe. Analysis Bids were opened on December 7, 2021. Three bids were received ranging between $807,055 and $1,205,000. The pre-bid engineer’s estimate for construction was $605,000. Staff recommends to award to the lowest responsive bidder, Insituform Technologies, LLC. Staff verified the contractor has a valid Contractor’s State License Board license and is registered with the California Department of Industrial Relations. The project is not subject to the Community Workforce Agreement requirements because the engineer’s estimate was less than $1 million. None of the bidders have an office in San Leandro that would qualify them as a local business per the Local Inclusion Policy Ordinance. Also, none of the bidders met the Local Business Participation Goal of 25% by subcontracting with San Leandro businesses for 25% of the contract value. Documentation of good faith efforts to contract locally were submitted and deemed acceptable. The second lowest bidder submitted a bid protest, claiming that the low bidder was non responsive because the low bidder omitted an acknowledgement of Addendum No. 4 in its proposal. Staff determined that the omission of the acknowledgement of Addendum No. 4 did not give the low bidder an advantage or benefit against other bids because Addendum No. 4 simply contained logistical information to make the bid opening available for public access via an online webcast. Therefore, the bid protest was rejected. As is standard in the construction industry, staff balanced site investigation costs with the risk of finding unforeseen conditions during construction as well as the design costs with the level of detail on the plans. As a result, unforeseen conditions may be encountered during construction and plan details may need to be adjusted or clarified. In order to minimize delays to the project and ensure that the scope of work is adjusted as needed to provide the highest quality project for the City, staff requests authorization to negotiate and approve change orders up to 10% ($80,705) of the original contract amount and cumulative change orders up to 34% ($274,3994) of the original contract amount. This will help to ensure efficient completion of the project on budget and on schedule. Current Agency Policies ·Maintain and enhance San Leandro’s infrastructure Previous Actions Page 2 City of San Leandro Printed on 1/14/2022 71