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City of San Leandro Meeting Date: March 21, 2022 Staff Report Agenda Section:File Number:22-092 CONSENT CALENDAR Agenda Number:9.c. TO:City Council FROM:Fran Robustelli City Manager BY:Keith Cooke Engineering & Transportation Director FINANCE REVIEW:Susan Hsieh Finance Director TITLE:Staff Report for a City of San Leandro City Council Resolution to Increase the Contract Change Order Cap Authorization from 27% to 37% (from $316,705 to $434,000; an Increase of $117,295) for the Original Construction Contract Amount of $1,172,980 with Spencon Construction, Inc. for the Annual Sidewalk Repair Program 2019-2020, Project No. 2019.0060 SUMMARY AND RECOMMENDATIONS The Annual Sidewalk Repair Program 2019-2020 project was awarded on November 18, 2019; the construction work is complete and project closeout has started. This increased change order authorization will allow payment for extra work performed by the contractor due to unexpected conditions encountered during construction, as well as for the construction of improvements added onto the project during the construction phase. Staff recommends that the Council authorize an increase to the Contract Change Order (CCO) cap from 27% to 37% (from $316,705 to $434,000, which is a Change Order Cap Increase of $117,295) for the original contract amount of $1,172,980 with Spencon Construction, Inc. for the subject project. BACKGROUND On November 18, 2019, the City Council awarded a construction contract to Spencon Construction, Inc. for $1,172,980 for the subject project and authorized the City Manager to approve contract change orders up to 27% of the total contract amount. This contract reconstructed or installed 48,600 square feet of concrete sidewalks and driveways, 2,700 linear feet of curb and gutter and 4,300 square feet of ADA accessible curb ramps at more than 400 locations throughout the City. The majority of locations on the Sidewalk Repair Project have been reported to the City by residents, workers, visitors, and other people that utilize the City’s sidewalk network. They report hazards and damaged sidewalks through either directly contacting City staff, or by using the MySL app or website. Page 1 City of San Leandro Printed on 3/16/2022