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File Number: 22-264 None of the bidders has an office in San Leandro that would qualify them as a local business per the Local Inclusion Policy Ordinance. None of the bidders met the Local Business Participation Goal by subcontracting with San Leandro businesses for 25% of the contract value. Bay Cities Grading and Paving provided documentation that demonstrated completion of the required good faith efforts to meet the local business participation goal. This project is subject to the provisions of the Community Workforce Agreement (CWA). Each bidder was advised of the agreement in writing and verbally at the mandatory pre-bid meetings. Each contractor was given contact information for the Bay Area Business Roundtable, an organization hired by the City to provide free technical assistance to comply with the Community Workforce Agreement (CWA). All bidders signed the CWA commitment form. As is standard in the construction industry, staff balanced site investigation costs with the risk of finding unforeseen conditions during construction, as well as the design costs with the level of detail on the plans. As a result, unforeseen conditions may be encountered during construction and plan details may need to be adjusted or clarified. To minimize delay to the project, ensure that the scope of work is adjusted as needed to provide the highest quality project, and to take advantage of the favorable costs of the work along with providing for the expedient use of grant funding, staff requests authorization to negotiate and approve change orders. Therefore, staff requests that the City Council authorize the City Manager or her designee to negotiate and approve individual change orders up to 5% ($244,591) of the original contract amount and cumulative change orders up to 25% ($1,222,957) of the original contract amount. This will ensure efficient completion of the project on budget and on schedule. Current Agency Policies ·Maintain and enhance San Leandro’s infrastructure. Applicable General Plan Policies ·Policy CSF-6.8 Maintenance: Ensure that sufficient funding is provided for the ongoing maintenance of City-owned facilities, including streets, streetlights, traffic signals, landscaping, street trees, storm drains, public buildings, and other infrastructure. ·Transportation Goal T-5: Improve major transportation arteries for circulation in and around the city. Permits and/or Variances Granted Caltrans encroachment permits were obtained for work on Grand Ave. near the I-580 on and off Ramps. Environmental Review This project is categorically exempt from the California Environmental Quality Act (CEQA) per Section 15301(c) of the CEQA guidelines. The Notice of Exemption was filed with the Alameda Page 3 City of San Leandro Printed on 6/1/2022