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room for personal expenses associated with dining in hotel restaurants, in -room <br />refreshments, purchases made in hotel stores, or other personal services provided by the <br />hotel will not be permitted and will be the responsibility of the Council Member upon <br />checking out of the hotel. The City strongly encourages each Council Member to pay for <br />such expenses upon checkout from the hotel. <br />If such charges are left on the City's credit card, the total owed to the City will be <br />reimbursed within 10 days of receipt of statement from the Finance Department. If <br />reimbursement does not occur within that time, the charges will be placed on the City <br />Council Member's personal credit card kept on file in the Finance Department. If the <br />Council Member's personal credit card number is not on file or the charges are not <br />accepted by the credit card company, the charges will be applied against any and all <br />compensation provided by the City to the Council Member and no other travel <br />arrangements will be made by the City until the reimbursement is paid in full. <br />International Travel <br />International travel for official business of any kind to be conducted by the Mayor or <br />Council Members will require approval of the City Council. <br />g:\dept\comniitee\cc-travel-guidelines.doc <br />i <br />