MO 1999-071 to 1999-075 - Laserfiche WebLink

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MAYOR AND CITY COUNCIL TRAVEL PROCEDURES Travel Expenses and Reporting Council Members receive the following reimbursement for expenses (Admin. Code, Title 1, Chapter 3): •S Reimbursement for use of automobiles and parking expenses, not to exceed $125/mo. The Mayor's reimbursement for use of automobiles and parking expenses may not exceed $375/mo. A monthly Mileage Reimbursement Report must be submitted to the City for this reimbursement. This reimbursement will include vehicle transportation travel to and from meetings and/or conferences that take place within the Alameda, Contra Costa, Solano, Sonoma, Napa, Marin, San Francisco, San Mateo, and Santa Clara counties. If a detailed listing of mileage is not submitted with the Mileage Reimbursement Report, the City will report mileage reimbursement on the Council Member's W- 2 as "Other Compensation". If this option is chosen, Council Members are advised to keep mileage detail to document the travel -related expenses for which the reimbursement is made. The City mileage reimbursement rate is the IRS allowed rate. Travel Per Diem while traveling on official duty, not to exceed $50 per one-half day, to cover all out-of-pocket expenses such as personal phone calls, taxi fare to/from restaurants or other social events, tips, meals, refreshments, valet parking, etc. "One -Half day" is defined as including that period in which a member of the City Council will be away from home for breakfast and lunch, lunch and dinner or dinner only. Regarding reconciliation of Travel Per Diem versus actual expenses, the City Council can either: (1) submit to the City a Travel Expense Report with accompanying receipts within ten (10) working days upon return from travel on official duty. All reimbursements to the City will be paid at the time when the Travel Expense Report is submitted to the City. (2) if a Travel Expense Report is not submitted, the City will report Travel Per Diem on the Council Member's W-2 as "Other Compensation". If the latter option is chosen, Council Members are still advised to retain receipts to document travel related expenses for which the Travel Per Diem is used. 4 () :.