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Section 4. Association Rights <br />4.1 <br />4.2 <br />Reasonable Time Off to Meet and Confer and Process <br />Grievances <br />The Association may select not more than four employee <br />members to attend formal meet and confer sessions for the <br />purposes of negotiating memoranda of understanding. In <br />addition, the Association may select not more than two <br />employee members of such organization to attend scheduled <br />meetings with the Municipal Employee Relations Officer or <br />other management officials on subjects within the scope of <br />representation during regular work hours without loss of <br />compensation. Where circumstances warrant, the Municipal <br />Employee Relations Officer may approve the attendance at <br />such meetings of additional employee representatives <br />without loss of compensation. The Association shall, <br />whenever practicable, submit the names of all such employee <br />representatives to the Municipal Employee Relations Officer <br />at least two working days in advance of such meetings. <br />Provided, further: <br />(1) that no Association representative shall leave a duty <br />or work station or assignment without approval of the <br />department head or other authorized City management <br />official. <br />(2) that any such meeting is subject to scheduling by City <br />management in a manner consistent with operating needs <br />and work schedules. Nothing provided herein, however, <br />shall limit or restrict City management from scheduling <br />such meetings before or after regular duty or work <br />hours under appropriate circumstances, provided, <br />however, that nothing herein shall be construed to <br />limit or restrict the right of the City or the <br />Association to be represented in scheduled meetings. <br />Access to Work Locations <br />Reasonable access to employee work locations shall be <br />granted officers of the Association and their officially <br />designated representatives, for the purpose of processing <br />grievances or contacting members of the Association <br />concerning business within the scope of representation. <br />Such officers or representatives shall not enter any work <br />location without the approval of the department head or <br />the Municipal Employee Relations Officer. Access shall be <br />restricted so as not to interfere with the normal <br />operations of the department or with established safety or <br />security requirements. <br />Solicitation of membership and activities concerned with <br />the internal management of the Association, such as <br />collecting dues, holding membership meetings, campaigning <br />5 <br />