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CITY OF SAN LEANDRO STAFF REPORT DATE: TO: FROM: SUBJECT: April 7, 1997 John Jermanis, City Manager Steven Harman, Human Resources Director [RE'DAND FORWARDED Y COUNCIL CV s, City Manager R-1) / - Authorization of Payroll Supervisor Classification [ 14013 111111:1w`la' ► 1 I 1 In response to the Finance Department's request to conduct a compensation survey, this staff report outlines the basis for creating the above referenced classification. Upon City Council approval, Section 1.5 of the Pay Plan will be amended to include the classification and salary range of the proposed Payroll Supervisor, and the classification specification for Payroll Supervisor will be forwarded to the Personnel Relations Board for adoption. BACKGROUND The Finance Department, Accounting Services Division, Payroll Section is under the direction of an Assistant Finance Director who supervises the following classifications: Accountant, Senior Account Clerk, and Account Clerk. The Payroll function consists of a Senior Account Clerk and an Account Clerk. The Senior Account Clerk position assigned to the Payroll Section is required to follow highly structured procedures to perform a variety of specialized technical and clerical duties, including: • Calculating the City payroll and payroll deductions using employee time records; • Balancing the payroll and resolve any discrepancies; • Preparing pay orders • Maintaining records of each employee's accumulated time; • Computing the City contribution to retirement and social security; • Summarizing departmental labor costs • Establishing and maintaining employee record files on computer terminal; • Preparing special payrolls, such as holiday pay, uniform allowance, and education incentive; • Processing monthly premiums for medical, dental, and life insurance; • Assisting departmental staff with matters pertaining to pay, taxes, deductions, etc. • Completing pay information request forms for various governmental agencies, banks, etc.; • Preparing journal entries; and • Preparing statistical payroll reports for other City department. 2�