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t Payroll Supervisor 2 April 7, 1997 The proposed Payroll Supervisor will also assume a variety of administrative duties related to the City's budget such as assisting to prepare the budget document and Comprehensive Financial Annual Report, and monitor and report on various grant programs. DISCUSSION Creation of, and authorization to fill, the proposed Payroll Supervisor will align the job responsibilities and tasks and set the salary range to the labor market. The proposed position will continue to perform the specialized technical and clerical duties critical to the Payroll function. There will be no change in the supervision received or exercised. Typically, the minimum qualifications of the proposed Payroll Supervisor is completion of high school, with course work in accounting or finance, supplemented by responsible clerical, computer, and public contact experience. Experience in a comparable private sector organization or experience in a public sector Finance or Accounting Department working with a complex payroll system is preferable. The recommendation to create and authorize this proposed position will not add additional staff to the Finance Department. Fiscal Impact Using the City's current process for setting salary levels, staff recommends setting the salary range to the labor market. This recommendation would set the monthly top step at $3,494. The current Senior Account Clerk position assigned to the Payroll function has a monthly top step of $3,284. Therefore, funding for this proposed position will directly impact the General Fund an additional $210 per month, or $2,520 annually. This action will not result in an increase in the number of employees employed by the City. CONCLUSION Staff realizes and recognizes that budget concerns exist. However, the efficiency of the Finance Department's Payroll function needs the Payroll Supervisor to ensure that the financial and statistical reports, required by other government agencies and benefit vendors, are correct and accurate. This recommendation also ensures that the City remains competitive in the labor market and, consequently, retains the most qualified employees in the industry. The findings clearly demonstrate that the Senior Account Clerk assigned to the Payroll function is not adequately compensated, and staff recommends that the City Council consider approving an amendment to Section 1.5 of the Pay Plan to include the proposed Payroll Supervisor classification with an appropriate salary range of $2,665 - $3,494 per moth. SH:mmc FACoutgibRaySup.Doc