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4.3 be conducted during working hours without the prior approval of the Municipal Emolovee Relations Officer. Use of City Facilities Association may, with the prior approval of the Municipal Employee Relations Officer, be granted the use of City facilities for Association meetings provided space is available. All such requests shall be in writing and shall state the purpose or purposes of the meeting. The City reserves the right to assess reasonable charges for the use of such facilities. The use of City equipment other than items normally used in the conduct of business meetings, such as desks, chairs, ashtrays, and blackboards, is strictly prohibited unless prior approval is obtained from the Municipal Employee Relations Officer, the presence of such equipment in approved City facilities notwithstanding. 4.4 Use of Bulletin Boards Recognized employee organizations may use portions of City bulletin boards under the following conditions: (1) All materials must be submitted to the Police Chief twenty-four (24) hours prior to posting. Materials proposed to be posted in more than one department shall be submitted directly to the Municipal Employee Relations Officer. (2) All materials must be dated. (3) The Police Chief shall present submitted materials to the Municipal Employee Relations Officer for approval prior to posting. The actual posting of materials will be done by the City and as soon as reasonably possible. Unless special arrangements are made, materials posted will be removed 31 days after posting. Materials which the Police Chief considers objectionable will not be posted, provided, however, the Police Chief shall first discuss and receive concurrence from the Municipal Employee Relations Officer. (4) The City reserves the right to determine where bulletin boards shall be placed and what portions of them are to be allocated to employee organizations' materials. (5) An employee organization that does not abide by these rules shall be subject to forfeiture of its right for a period of 30 days to have materials posted on City bulletin boards.