Reso 1998-066 to 070 - Laserfiche WebLink

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Litigation Management: 1. Good judgment will be used in deciding on the need for legal counsel and in conjunction with the City. All referrals to outside legal counsel will have the prior approval of the City. 2. Within three (3) working days of referral of the case to defense counsel, a letter will be directed to the attorney, with a copy to the City outlining the case status, work to be one, by whom and in what time frame. 3. Defense counsel will not do anything that could be accomplished just as effectively, efficiently, and economically by the Claims Administrator. 4. Within thirty (30) days after receipt of the case, defense counsel's written opinion as to compensability, value and settlement/defense strategy will be obtained. A copy will be provided to the City. 5. Itemized legal bills will be solicited and reviewed for payment at least quarterly, or more frequently, if appropriate. 6. The City has the right to name its own legal representation. Reporting Requirements: 1. Computer Loss Runs: One bound copy of a monthly computer -produced claims and management summary will be provided no later than the following month end with minimum formats as follows: A. A management summary (loss analysis) of all pending claims; report of all claims by current fiscal year by department; current month new claims; closed claims; all claims by date of injury by fiscal year; all claims by payment type; all active claims in alphabetical order; all claims with payment in current month with payment detail in alphabetical order by department. Claim information shall include at least location of injury, department, a brief description, paid and reserve amounts. 2. A fiscal year-end recapitulation report providing the information referenced in A above and a "repeater" report listing all claims filed by each employee. 3. Within ten (10) days from a reserve increase of $15,000 or more, a written notification of the fact of the increase and the basis for it will be sent to the City. City of San Leandro Standard Contractual Services Agreement 5/29/97 AGROSTANDARD.DOC 250