RulesCommunications Highlights 2006 1005

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Rules and Communications committee October 5, 2006 Page 4 Committee Recommendation: The Committee recommends the Council schedule adoption of the amendments to the Administrative Code revising the Banner Policy and Fee Schedule. 4. Continued Discussion Regarding Printing of Council's Business Cards Ms. Omelas provided the Committee with samples of City business cards produced by various printing methods. She noted the high cost of print cards using the thermographic process. Committee members discussed the advantages and disadvantages of the various printing methods and printing cards in-house vs. outside by a union shop. Mr. Jermanis noted that the City does as much printing as possible in-house, and City employees performing the work are union employees, although not union printers. Chair Badger commented that the "union bug" may be more important to some members of the Council than to others. Committee Member Stephens noted dealing with the same issue on in-house vs. outside printing of business cards while at the Peralta Community College District. Mr. Jermanis noted that all of the City employees' business cards are printed in-house, and only the Council's business cards are printed by an outside vendor. Committee Recommendation: The Committee recommends Council approve discontinuance of printing Council business cards with the thermographic method. When Councilmembers need new business cards, they will be given the option of in-house printing of cards with a multi -colored City logo, or union print shop printing of two color business cards, with the City logo in gold -colored ink and text in black ink. 5. Review of Forms and Procedures Related to the City Council Reimbursement Policy Mr. Jermanis commented that procedures and forms have been developed to simplify the reimbursement process for the Council while complying with the requirements of AB 1234. Finance Director Jesse Baloca reviewed the memorandum which explained the procedures for completing the new Travel Expense Report Form. Mr. Jermanis noted that under the new policy, "per diem" will be changed to travel advance and will not be treated as income. Committee members commented that the new procedures for travel expense accounting are similar to what they have experienced in the corporate world. Ms. Williams commented on the ethics training for Council and Board and Commission members which will be held on October 30 at the San Leandro Main Library. Committee members commented that they had not yet received their certificates of completion for the ethics training they received. Chair Badger noted that the other governmental agency boards on which Councilmembers serve also require proof of completion of ethics training.