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File Number: 22-307 separate independent testing firm was contracted separately by the City for this work. On September 30, 2019, a Consulting Services Agreement (CSA) with Testing Engineers was approved for the Farrelly Pool Replacement project in an amount of $34,000. Testing Engineers was selected for these inspection services based on its successful completion of other City projects, is a local business, can be readily available to provide services with a minimum of travel time to the project site, and provided the City a 10% discount for its services. On December 14, 2020 by Resolution No. 2020-160, the City Council approved Amendment 1 to the original contract which increased the value by $51,000 to a total of $85,000 to cover additional inspection and soil compaction testing services. Analysis Testing Engineers has worked on this project since the start of construction in February 2020, providing testing and inspection services required to support the contractor ’s sitework without delay. The budget for this project was based on a forecast of an expected number of site visits and consultant hours, which has been exceeded. Amendment No. 2 to the contract is needed for the following reasons: ·Work on this contract is performed on a Time and Materials basis and is therefore highly dependent on the field construction activities and the contractor ’s actual schedule of activities, which are different than originally forecasted. ·The impacts of the Covid-19 pandemic affected the scheduling of work crews and therefore the efficiency of these inspections, resulting in the extension of the overall project schedule, and reduction in testing crews’ capability to overlap field activities to reduce the number of site visits. ·Access to the work site is very constrained and construction actions had to accommodate the adjacent Roosevelt Elementary School activities. Often, these constraints required work to be completed in many smaller, limited phases rather than as one single mobilization. As a result, additional site visits were frequently required to monitor each phase of the work. ·The project’s perimeter fence and ball wall installation required a separate California Department of State Architect (DSA) permit. The DSA permit has special forms and inspection requirements separate from those required for the rest of the project falling under purview of a City building permit, resulting in the consultant performing additional work to satisfy the DSA permit conditions. The approval of Amendment No. 2 in an amount of $10,000 is needed to cover the cost to complete all the remaining special inspection and materials testing tasks needed to complete the project and obtain final permit approvals. The various permits issued for the project must be closed out with each agency to allow the City to take the full possession and occupation of the facility. In addition, Amendment 2 will extend the contract to the end of the 2022 calendar year to ensure there is sufficient time for project closeout. Current Agency Policies ·Maintain and enhance San Leandro’s infrastructure Page 2 City of San Leandro Printed on 8/31/2022