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File Number: 22-521 Mechanic I, Gary Sclafani, was promoted to Building Supervisor. Analysis The Facilities Maintenance Section has a preventative maintenance program for all HVAC equipment in City facilities. The program schedules routine maintenance of HVAC systems including the quarterly replacement of air filters. Proper maintenance of HVAC systems is critical for the air quality and comfort of users of City facilities, and increasingly important because of wildfire season and the COVID-19 pandemic. It is also important for the longevity and optimal performance of the systems. The Public Works Department has historically used contract service to maintain systems at a basic level, but it is important to have a City staff person who knows and understands the intricacies of the City’s various HVAC systems, that can be responsive to immediate diagnostic service and repair needs, and is dedicated to performing regular maintenance on the City’s HVAC systems. In addition to the ongoing maintenance needs of the HVAC systems, the position will be responsible for overseeing the installation and commissioning of HVAC equipment installations currently planned by Climatec at 14 City facilities, including the full replacement of the HVAC system at the San Leandro Senior Center. Overseeing the work is time-intensive and important to ensure that the new systems are installed properly, working according to specification, and will be functional through their expected lifespan. The position is proposed as a temporary, two-year position while Public Works staff evaluate the effectiveness of having a dedicated HVAC mechanic on staff, rather than using contract HVAC services. Financial Impacts The cost to add the 0.8 FTE HVAC Mechanic II is $157,149. There is sufficient funding available in the Building Maintenance Fund for FY 2022-2023 to fully cover all costs for the position. Funding is budgeted in 687-18-001-5335, which will require an adjustment into the salaries and benefits line items of the account. ATTACHMENT(S) Att A: Resolution for HVAC Mechanic II Position PREPARED BY: Jennifer Auletta, Deputy Public Works Director, Public Works Department. Page 2 City of San Leandro Printed on 8/31/2022