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File Number: 22-500 the original contract amount. While this level of cumulative change orders is relatively high, this will help to ensure efficient completion of the project on budget and on schedule. The low bid is 49.2% higher than the engineer’s estimate and additional funding is necessary to fund this project’s construction with suitable contingency. A challenging bidding climate , as well as significant economic inflation , contributed to this larger than expected bid. Three responsive bids were received and re-bidding the project is not expected to result in a lower cost. Staff recommends that $145 ,000.00 in unused funds in the Vehicle Registration Fee funding from the Street Overlay / Rehabilitation 2017-18 project in account 143-38-392 be appropriated to the Adaptive Traffic Signal - Marina Boulevard project. Work on the Overlay / Rehabilitation project 2017-18 is complete and these funds are no longer needed for that project . Current Agency Policies ·Maintain and enhance San Leandro’s infrastructure Applicable General Plan Policies ·Policy T-2.4 Connectivity. Ensure that the design of streets and other transportation features helps to better connect the city’s circulation network and facilitate safer and more convenient travel between San Leandro and surrounding communities ·Policy T-5.4 Traffic Flow Improvements. Use a variety of technology-driven measures to improve traffic flow at congested intersections ·Policy T-5.7 Technology and Roadway Efficiency. Use technology, including smartphone applications, roadway sensors, and real time data on congestion, travel time, and parking supply to create a more efficient transportation system, and to maximize the benefits of the existing road system before investing in its expansion Previous Actions ·On July 20th, 2020, by Resolution No. 2020-91, the City Council approved amendment 1 for the existing Consultant Services Agreements with DKS Associates, Fehr and Peers, and W-Trans for on-call transportation engineering services. Fehr and Peers design consulting work for this project was performed under this agreement . ·On March 2, 2020, by Resolution No. 2020-023 the City Council authorized the City Manager to negotiate and execute Amendment 1 to the 1995 Agreement for Maintenance of State Highways in the City of San Leandro and the Freeway Maintenance Agreement (04-ALA 880 PM 22.6/24) both of which are between the State of California (Caltrans) and the City of San Leandro. The purpose of the agreement is to provide for distribution of maintenance costs with Caltrans, including adaptive signal improvements . Permits and/or Variances Granted An encroachment permit was obtained from the California Department of Transportation for the fiber optic and traffic signal improvements within Caltrans right of way . Page 3 City of San Leandro Printed on 9/28/2022