10E Consent - Laserfiche WebLink

Home

Consulting Services Agreement between City of San Leandro and Last revised 07/02/2021 Rincon Consultants for Housing Element Update and EIR Exhibit A – Page 1 of 21 EXHIBIT A SCOPE OF SERVICES Task A. Project Initiation, Management, and Coordination Project Initiation and City Tour Upon authorization to proceed, Rincon will facilitate a kickoff meeting and city tour, if desired, with City staff. The purpose of the kickoff meeting is to discuss data needs and in itial community issues and opportunities, set project expectations, and explain our proposed approach to the various components of the work program. The kickoff meeting is envisioned as a two-hour event followed by a citywide tour, if desired. Following the kickoff meeting and conducted in a way deemed safe per COVID-19 conditions at the time of project initiation, the Rincon team and City staff will tour the city in individual vehicles to explore key underutilized, vacant, and opportunity areas of focus as part of the Housing Element update. The citywide tour is envisioned as a half-day (four hours) event, with COVID-compliant procedures if the team leaves the vehicles at any time during the tour. Project Management and Coordination Ms. Kremin will serve as the main point of contact with the City and track the project schedule and budget to ensure that we stay within their respective parameters. As project manager, she will regularly communicate with the City via telephone and email and will proactively i dentify any potential issues that arise. If issues arise that may affect the project schedule or budget, Rincon will immediately communicate this to the City and determine a mutually agreeable course of action for resolution. The Project Manager and the Principal in Charge will help ensure quality control by reviewing all work products before they are sent to the City. As part of this assignment, Ms. Kremin and/or our Housing Team lead, Ms. Weatherby, will participate in and/or conduct bi-weekly check-in conference calls with City staff, and pertinent consultant team members as needed, to review project statuses, milestones, and project needs and concerns. We have found such meetings to be essential in ensuring timely project execution. Through these regular check-in calls, we will proactively identify project issues, immediately bring those issues to the attention of City staff, identify potential solutions, and coordinate with City staff as to the best course of action. Topics at these meetings may include any aspect of the project, e.g., public outreach, housing inventory assessment, document preparation, and CEQA. Deliverables: Schedule, Data collection, Agendas, Summary, Presentations, and Correspondence DocuSign Envelope ID: 52DE9C19-FF3F-4BE0-99DB-BF80F1BD0FBC