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City of San Leandro City Council Meeting Date: November 7, 2022 Agenda Number: 10.f. Agenda Section: CONSENT CALENDAR File Number: 22-620 File Type: Staff Report Adopt a Resolution to Approve and Authorize the City Manager to Execute a Non-Professional Services Agreement with Garland/DBS, Inc. for Roof Restoration Projects for Fiscal Year 2022-2023 for $536,362 and to Negotiate and Approve Cumulative Change Orders up to 10% or $53,636 of the Original Contract Amount, For a Total Not-to-Exceed Amount of $589,998, Budgeted in Account 210-18-153-5240 COUNCIL PRIORITY ·Infrastructure SUMMARY The project for Fiscal Year 2022-2023 will restore the lower roof at the Marina Community Center, replace the roofs at South Branch Library and Halcyon Park Recreation Building, and perform needed repairs on the roof of the South Offices. RECOMMENDATIONS Staff recommends that the City Council adopt a resolution to approve and authorize the City Manager to execute a Non-Professional Services Agreement with Garland/DBS, Inc. for roof restoration projects for fiscal year 2022-2023 (budgeted in Account 210-18-153-5240), which includes authorization to negotiate and approve cumulative change orders up to 10% or $53,636 of the original contract amount, for a total not-to-exceed amount of $589,998. BACKGROUND The City of San Leandro contracted with Garland/DBS in 2019 to repair and replace several roofs at City facilities including the upper section of the Marina Community Center. In 2022, staff requested that Garland/DBS assess all other roofs on City buildings so that the staff could prepare a multi-year plan to restore or replace roofs at City facilities, particularly those targeted for future solar installation projects as part of proposed energy efficiency projects with East Bay Community Energy (EBCE). Four locations with critical restoration, replacement, and repair needs were identified and prioritized for roof work in the current fiscal year. Analysis Garland/DBS assessed the lower roof of the Marina Community Center in 2019 and deemed it a candidate for restoration. At the time, there was not sufficient funding available to perform the work. In 2022, the roof was re-assessed and categorized as in “poor condition.” The single-ply membrane roof needs full repairs in areas where the membrane has failed and the roof had significant leaks during the 2021-2022 rainy season, particularly over Activity Room C. Garland/DBS will repair the damaged membrane and install a liquid applied roof system (Liquitec) at a cost of $330,649. Page 1 City of San Leandro Printed on 11/2/2022