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File Number: 22-627 <br />The City subscribes to a suite of cloud-based applications from Brightly, including <br />Mobile311/My-SL and Asset Essentials to manage maintenance activities and requests from the <br />public at City facilities, parks, streets, and the Water Pollution Control Plant. <br /> <br />Analysis <br />The proposal from Brightly and Alpha Facility Solutions includes a facility condition assessment of <br />553,000 square feet of City buildings, implementation of Capital Predictor software, barcoding of <br />all fixed equipment, and a subscription to Capital Predictor for the remainder of the current fiscal <br />year. The cost of the FCA and software is $95,465.22 for the current fiscal year. The contract <br />includes an additional 5-years of fixed software costs billed annually for an additional <br />$105,350.18 for a total contract cost of $200,815.40. <br />Capital Predictor replaces the existing Capital Forecast software and integrates with Asset <br />Essentials to deliver accurate predictive modeling of facility system capital needs, based on end <br />of life and Facility Condition Assessments (FCA) up to thirty years into the future. The system will <br />allow the City to shift to a more data-driven approach to capital planning. <br />Previous Actions <br />Resolution No. 2022-145 - Annual Renewal for Facilities Management, Mobile311, Parks, and <br />Water Plant Software Management Systems for $103,075.62 <br />Fiscal Impacts <br />The Non-Professional Services Agreement will cost $95,465.22 for fiscal year 2022-2023. There <br />is sufficient funding for this project in account 010-17-001-5120. There are no off-setting revenues <br />for this project, but the City will receive a credit for a partial year of Capital Forecast software <br />once Capital Predictor is implemented. <br />The Contract also includes five years of fixed pricing for Capital Predictor software, to be paid <br />each fiscal year as part of the annual Brightly subscription renewal: <br />Fiscal Year 2023-2024 software cost: $19,843.19 <br />Fiscal Year 2024-2025 software cost: $20,438.48 <br />Fiscal Year 2025-2026 software cost: $21,051.64 <br />Fiscal Year 2026-2027 software cost: $21,683.19 <br />Fiscal Year 2027-2028 software cost: $22,333.68 <br />ATTACHMENTS <br />Att A: Resolution for Facility Condition Assessment and Capital Predictor Software <br />Att B: Proposal for Facility Condition Assessment and Capital Predictor Software <br />PREPARED BY: Jennifer Auletta, Deputy Public Works Director, Public Works Department <br />Page 2 City of San Leandro Printed on 11/17/2022