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3 SLPOA MOU January 1, 2023 – June 30, 2028 4.2 Association Release Time The Association will be entitled to establish an Association Release Time bank funded by the members’ contribution of four (4) hours of floating holiday each year. The release time bank shall be available to designated representatives of the Association who may use the time, subject to the approval of the Police Chief, to attend educational and training programs for labor and employee relations, such as seminars, conferences, or conventions. Association members shall follow all applicable time-off request processes and will be recorded with the appropriate code on time sheets. If on January 1st of each year within this Agreement, the release time bank has 300 or more hours, no contributions shall be made during that calendar year. 4.3 Access to Work Locations Reasonable access to employee work locations shall be granted to Officers of the Association and their officially designated representatives, for the purpose of processing grievances or contacting members of the Association concerning business within the scope of representation, excluding City Rights matters. Such Officers or representatives shall not enter any work location without the approval of the Police Chief or the Municipal Employee Relations Officer. Access shall be restricted so as not to interfere with the normal operations of the department or with established safety or security requirements. Solicitation of membership and activities concerned with the internal management of the Association, such as collecting dues, holding membership meetings, campaigning for office, conducting elections and distributing literature, shall not be conducted during working hours without the prior approval of the Municipal Employee Relations Officer. 4.4 Use of City Facilities Association may, with the prior approval of the Municipal Employee Relations Officer, be granted the use of City facilities for Association meetings provided space is available. All such requests shall be in writing and shall state the purpose or purposes of the meeting. The City reserves the right to assess reasonable charges for the use of such facilities. The use of City equipment other than items normally used in the conduct of business meetings, such as desks, chairs, and blackboards, is strictly prohibited unless prior approval is obtained from the Municipal Employee Relations Officer, the presence of such equipment in approved City facilities notwithstanding. 4.5 Use of Bulletin Boards Recognized employee organizations may use portions of City bulletin boards under the following conditions: A. All materials must be submitted to the Police Chief twenty-four (24) hours prior to posting. Materials proposed to be posted in more than one department shall be submitted directly to the Municipal Employee Relations Officer. B. All materials must be dated.