Consulting Services Agreement NBS Fee Study.docx

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Consulting Services Agreement between City of San Leandro and Last revised November 8, 2022 NBS for Cost Allocation Plan, Comprehensive User Fee Study, & Development Impact Fee Study Exhibit A – Page 2 of 9  A summary schedule of the total annual allocated costs to each fund and budget unit.  A schedule of indirect cost rates for each department/division and Citywide overall. After a meeting with City staff to review the draft of outcomes, we will utilize staff’s feedback to make a round of revisions to the draft plan results. We are available to assist the Finance Department in presenting the draft Plan to selected City staff and address any comments or concerns regarding methods of cost allocation or cost allocation outcomes. TASK 2.3: FINAL DOCUMENTATION The Final Report for the Plan includes an Executive Summary, illustration of analytical methods, presentation of findings, narrative descriptions complying with the standards of Title 2 CFR Part 200, and a technical appendix showing the analysis and any relevant data sources. We will submit the draft Final Report to City management, collect input, and make a round of revisions to the draft report to ensure the City is satisfied with the complete deliverable. At the conclusion of the project, we will provide an electronic copy of the full detailed Cost Allocation Plan model in PDF format, as well as the schedule of summarized cost allocation outcomes in Excel. Task 3: User Fee Study We understand the scope of this review is to include all fees as listed in the City’s Master Fee Schedule effective July 2022-23. According to the Table of Contents of the Master Fee Schedule, we will be working with the following departments and divisions to review their fee programs:  General Administrative fees charged by City Clerk, City Manager, and Finance  Community Development fees charged by Building, Code Enforcement, Economic Development, and Planning  Engineering, and Transportation  Fire Service-Related fees, excluding fees set by the Alameda County Fire Department  Library  Police  Public Works  Recreation  Human Services In general, the scope of services includes all fees for service that can be reasonably analyzed on a time per activity basis. The following types of charges are generally excluded because they are subject to different laws and requirements than the bulk of the user and regulatory fees under review:  Penalties and fines – per Article XIIC of the California Constitution, these types of charges do not require a cost-of-service analysis to substantiate.  Equipment and facility rentals - per Article XIIC of the California Constitution, these types of charges do not require a cost-of-service analysis to substantiate. San Leandro as a Charter City can set these fees based on a comparison of available DocuSign Envelope ID: 7A84F803-3528-4F56-945D-63F8DD36D0C6