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Consulting Services Agreement between City of San Leandro and Last revised 04/17/2023 Terraphase Engineering for Sea Level Rise Master Plan Exhibit A – Page 12 of 13 Terraphase understands that excellent project management is fundamental to the completion of a successful project. To that end, Terraphase has assigned an experienced Project Manager with a record of success to this project. This assignment of our well-qualified project leadership team will result in well‐ planned project activities, appropriately assigned staff, and reliable project outcomes. The strength of Terraphase’s contract and project management approach is our staff’s prior successful experience working with our clients’ PMs on various contracts and familiarity with different work scopes, procedures, deadlines, site access requirements, expectations for budget, deliverables, quality, and responsiveness. Our primary point-of-contact with San Leandro for contractual issues and new project assignments will be the lead for technical consultation and will be responsible for the overall quality of our services. The Terraphase PM will provide day-to-day project management duties and will aintain direct contact with the City’s PM. The Terraphase PM will provide technical leadership and will be responsible for overall contract and project management, including budgeting, staffing, invoicing, scheduling, subcontractor oversight, and the overall quality of our services. As a team, we are fully committed to meeting our scope, schedule, and cost expectations. The Terraphase Team is fully committed to meeting and exceeding the City’s scope requirements described in the RFP. Our approach is to listen and understand the City’s overall project objectives, cost constraints, and schedules to deliver the product that the City has asked for, rather than more than the City wants or less than is required. We appreciate the City’s budget constraints, and we understand the importance of meeting cost expectations. We have successfully developed cost-effective project strategies on similar contracts with other municipality and government agency clients. We will maintain project cost control using our internal project management and cost accounting system database (Ajera). This accounting system provides real-time updates on Project costs and expenses to track spending and to ensure that the work scope is completed within budget. Task 7.2: Project Coordination A limited amount of time is required for project management, communications, and coordination that is not directly related to project tasks or deliverables. Task 7 Deliverables • Monthly invoices with updates on project tasks and deliverables • Emails, phone calls, and meetings to coordinate with the City and key stakeholders A.8 Scope of Work Assumptions The following is a list of assumptions for the City of San Leandro’s Shoreline SLR Adaptation Plan: • The level of effort for each task is limited to the general number of hours for each task listed in the budget spreadsheet. The project manager may reallocate hours between tasks if individual tasks are completed in less time than anticipated. • All project team meetings are assumed to be online. If in-person meetings are required, travel time and direct expenses will have to be added to the budget. • Work products will be delivered in English. The scope and budget do not include any interpretation during meetings or translation of materials. • All deliverables to be used for internal staff distribution will be submitted electronically.