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Consulting Services Agreement between City of San Leandro and Last revised 04/17/2023 Terraphase Engineering for Sea Level Rise Master Plan Exhibit A – Page 11 of 13 Based on a single set of consolidated, non-conflicting City comments on the First Draft Shoreline Master Plan (Task 5.2) that incorporates community and agency feedback from the Task 3.3 Agency Work Session, the Terraphase Team will work with the City to prepare the Second/Public Review Draft Master Plan. The Second/Public Review Draft Master Plan will incorporate potential funding sources. Task 5.5: Final Master Plan Based on a single set of consolidated, non-conflicting City comments on the Second/Public Review Draft Master Plan that incorporate feedback from Task 3.2 Community Workshop #2, the Terraphase Team will work with the City to prepare the Final Draft of the Plan. The Final Master Plan will be the version presented to City Council for adoption. Task 5 Deliverables • Administrative Draft Shoreline Master Plan Concept (MS Word) • First Draft Shoreline Master Plan (MS Word) • Second/Public Review Draft Shoreline Master Plan (MS Word) • Final Shoreline Master Plan (MS Word, PDF, hard copy) A.6 Task 6: Adoption of the Final Plan Task 6.2: Public Hearing with the San Leandro City Council The Terraphase Team will participate in a preparatory meeting, attend the hearing, and present assigned sections of the presentation. A.7 Task 7: Project Management Task 7.1: Project Management and Invoicing The following project and account management activities will be conducted throughout the duration of the project: • Provide technical oversight of the project and ensure the full scope of work is completed on time and within the contractual budget. • Implement quality assurance and quality control procedures for deliverables that are produced. • Attend regular progress calls (assuming 1-hour meetings every 2 months – for a total of 18 months) with the City. These meetings will allow the team to review project progress, explore issues, identify resolutions, and provide recommendations regarding deliverables. • Facilitate a project kickoff meeting with the District and project partners to review the scope of work; discuss goals, work plan approach, and schedule; and define roles and responsibilities. • Prepare monthly invoices that detail the project performance to date. • Supervise, coordinate, and monitor design development for conformance with standard engineering practices and other governing agency requirements. • Notify the City of any changes in scope or budget as soon as possible, and propose actions, if necessary, to correct these changes. • Provide responsive communication to the City by being available by phone or e-mail and responding in a timely fashion. • Maintain Project files and provide monthly progress reports and invoices to the District, over the duration of the Project, consistent with the District’s contract requirements. Monthly reporting will summarize work completed during the monthly invoicing period, including deliverables, an invoice detailing costs and staff hours by task, and a budget tracking table showing progress by task.