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File Number: 23-261 Inclusion Policy Ordinance. As a result, the project was re-advertised, this time incorporating an additional scope of work - to replace two (2) sanitary sewer vault covers located on Wicks Boulevard. The existing vault covers were failing structurally due to constant subjection to heavy truck loads. This project, in addition to replacing the vault covers, will repair and replace defective sewer main lines, rehabilitate, upgrade and reconstruct deteriorated manholes, and replace undersized access structures with full sized standard manholes. These improvements, when completed, will increase the system’s reliability, reduce the frequency of required maintenance, improve the efficiency of maintenance operations, and reduce the risk of sewage overflows. Existing improvements disturbed by the construction will be restored at the end of the Project. To re-advertise this project, staff provided more information to the potential bidders on how to meet the requirements of the Local Business Inclusion Policy Ordinance at the pre-bid meetings. Analysis Bids were opened on June 1, 2023. Three (3) bids were received ranging between $1,385,330 and $1,917,136. The pre-bid engineer’s estimate for construction was $1,131,513. Staff recommends award to the lowest responsive bidder, Basset Engineering . Staff verified that the contractor has a valid Contractor’s State License Board license and is registered with the California Department of Industrial Relations. The lowest bidder provided documentation that demonstrated compliance with both the Local Business Inclusion Policy Ordinance and the Community Workforce Agreement requirements. As is standard in the construction industry, staff balanced site investigation costs with the risk of finding unforeseen conditions during construction as well as the design costs with the level of detail on the plans. As a result, unforeseen conditions may be encountered during construction and plan details may need to be adjusted or clarified. In order to minimize delays to the project and ensure that the scope of work is adjusted as needed to provide the highest quality project for the City, staff requests authorization to negotiate and approve change orders up to 5% ($69,267) of the original contract amount and cumulative change orders up to 25% ($346,333) of the original contract amount. This will help ensure efficient completion of the project on budget and on schedule. Staff also requests an appropriation of $500,000 from the WPCP Enterprise funds to ensure the inclusion of the two (2) vault covers replacements on Wicks Blvd., which was not previously budgeted. Current Agency Policies ·Maintain and enhance San Leandro’s infrastructure. Previous Actions ·On April 17, 2023, by Resolution No. 2023-039, the City Council rejected all bids Page 2 City of San Leandro Printed on 6/14/2023