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City of San Leandro <br />City Council <br />Meeting Date: July 10, 2023 <br />Agenda Number: 10.d. <br />Agenda Section: CONSENT CALENDAR <br />File Number: 23-317 <br />File Type: Staff Report <br />Adopt a Resolution to Approve and Authorize the City Manager to Execute Amendment No. 7 with Del <br />Conte’s Landscaping, Inc. for Citywide Landscape Maintenance for $80,252.58 from July 1 through <br />December 31, 2023 <br />COUNCIL PRIORITY <br />Infrastructure <br />SUMMARY <br />The City has a Non-Professional Service Agreement with Del Conte’s Landscaping, Inc. to <br />provide landscape maintenance services at City Facilities. The proposed amendment for a <br />contract extension will provide additional time for staff to issue a comprehensive Request for <br />Proposal (RFP) for services with a new contract start date no later than January 1, 2024. <br />RECOMMENDATIONS <br />Staff recommends that the City Council approve and authorize the City Manager to execute <br />Amendment No. 7 to a Non-Professional Services Agreement with Del Conte’s Landscaping, Inc. <br />to provide monthly landscape maintenance services at City facilities. <br />BACKGROUND <br />On August 31, 2015, the Public Works Department issued RFP No. 55025 for Citywide <br />landscape maintenance. Five firms submitted proposals deemed responsive to the RFP. After <br />review by a committee of internal staff, the five proposals were ranked and Pacheco Brothers <br />Gardening, Inc., a Hayward-based firm, was selected based on the firm’s highest score and the <br />second lowest bid price. The City entered into a contract with Pacheco Brothers Gardening, Inc. <br />on March 1, 2016. <br />Amendment No. 1 extended the Non-Professional Services Agreement through June 30, 2018, <br />and provided the City Manager the option to extend the contract annually for three additional <br />years. Amendment No. 2 noted that the company name had change to Del Conte’s Landscaping, <br />Inc. Subsequent amendments have extended the contract on an annual basis subject to <br />inflationary increases. <br />Annual costs for services since the start of the contract are as follows: <br />Service Contract Year Total Cost <br />Fiscal Year 2015-2016 $49,496 <br />Page 1 City of San Leandro Printed on 7/5/2023