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Consulting Services Agreement between City of San Leandro and 07/10/2023 WRT, LLC for the Comprehensive Parks Master Plan Exhibit A – Page 13 of 16 7.1 Operational and Maintenance Assessment PROS will review and refine, if necessary, maintenance protocols for parks to ensure appropriateness, efficiency, and sustainability. We will facilitate a workshop with the City and school district maintenance staff to discuss maintenance practices and principles for the desired maintenance outcomes required for each site. This will include establishing maintenance standards for major elements in parks and recreation facilities, how t o determine costs, schedule staff, manage capital improvement lifecycle costs and schedules and how to create more efficiency in use of people, equipment, and supplies to support the desired outcomes. The plan will identify recommendations for routine and preventative maintenance programs, work management, asset lifecycle management, customer feedback program, performance measurements, staffing levels and equipment managements. We will also perform an analysis of the current practices of the City and school districts to evaluate their operational situation. This analysis will identify future organization and staffing needs, improved operational efficiencies, policy development, process improvements, system, and technology improvements, and marketing/communication opportunities. This review will include comparison of current policies with national standards of best practice agencies. We will recommend policies and adjustments to current policies where enhancements may be needed or gaps are identified. 7.2 Financial Assessment The Consulting Team will perform analysis to identify the financial situation of the City and school districts over the last five years. The financial analysis will look at budget, pricing policy, user fees, current and other revenue generating opportunities, grant opportunities, and revenue forecasts. This analysis will identify the financial situation of the City and school districts with three primary goals: • Understand the financial dynamics to further advance the understanding of operations gained through the work described above • Review funding and accounting practices with an objective of accurate financial fund tracking and the ability of the City and school districts to have more useful financial information for strategic decision-making • Seek opportunities to improve the financial sustainability of the City and school districts including evaluating expenditures and increasing current and new sources of revenue This review will include comparison of current policies with national standards of best practice agencies. The Consulting Team will recommend policies and adjustments to current policies where enhancements may be needed, or gaps are identified. 7.3 Funding and Revenue Strategies and CIP Support DocuSign Envelope ID: 21BF0908-C9FD-48C7-B37A-409982981147