10D Consent - Laserfiche WebLink

Home

Managing Tomorrow’s Resources Today Jennifer Auletta June 23, 2023 Page 5 of 9 1. Supporting Stakeholder Engagement. It can be useful to survey ratepayers regarding price sensitivity for optional services prior to recommending contract award(s) to the Council. Should the city elect to do so, HF&H will assist City staff in developing questions for a stakeholder engagement survey in collaboration with a City-designated survey firm. HF&H will assist in structuring the survey and in utilizing the results. 2. Supporting CEQA Analysis. HF&H will provide support to the Cityin evaluating the need for a CEQA analysis on transportation impacts and facility use for collection and post-collection services and provide consultation to the City’s environmental department as needed relating to the CEQA analysis. HF&H does not currently anticipate that significant CEQA analysis will be necessary. 3. Procuring Ancillary Services. HF&H will support the City in designing and developing an RFP package, as needed,for procuring specialized ancillary services, such asillegal dumping collection. HF&H will be available to assist the City in evaluating ancillary service proposals, negotiating a final agreement, and recommending final contractor(s) selection to Council, as necessary. Task 18 Additional Support for City Council Communications Task 18 provides for up to thirty-two (32) hours tosupport City staff in additional Council communications, including preparing for and participating in Councilmember briefings, and drafting and/or reviewing Council staff reports. Task 19 Other Meetings and Communications HF&H will be available for up to seventy (70) hours for planning and coordination meetings, calls, and email communication with the City team, and to support and participate in other meetings or communications as needed. Contingency Our fee estimate includes sixty (60) hours to further assist the City team should the necessary level of effort exceed that anticipated for any of the above tasks, as well as to assist with any other issues that may arise. In particular, the contingency can allow for additional drafts or revisions for materials developed in Tasks 11 through 19, and for HF&H participation in additional meetings as needed. HF&H will consult with the City’s project manager prior to use of the contingency. Fee Estimate HF&H proposes to perform the Phase 2 work on a time-and-materials basis, based on the rates contained in Attachment A, and with a total not-to-exceed budget of $279,820, including a contingency of $15,220. The following table provides our estimate of the hours (by position) that HF&H will require to complete the scope of work described above. Since this isan estimate, HF&H reserves the right to reallocate budget across tasks and staff positions to best meet the needs of each task.