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Managing Tomorrow’s Resources Today Jennifer Auletta June 23, 2023 Page 4 of 9 5. Assist (upon City Council award) with final agreement document preparation. Note that this proposal assumes that City staff will manage final legal review and document production for signatures. Task 15 Manage Post-Collection Proposal Evaluation In Task 15, HF&H will assist City staff in issuing the Post-Collection RFP Package to invited proposers and evaluate materials provided in the proposals. HF&H will perform the following tasks: 1. Manage the Post-Collection RFP Package release and pre-proposal process, including preparing for and attending one (1) pre-proposal meeting, receiving and responding to proposer questions, and issuing RFP addenda as needed. 2. Conduct the review and necessary clarification of submitted proposals for RFP compliance, followed by detailed proposal clarification, and technical and cost proposal evaluation, including proposer interviews and facility tours. Task 16 Conduct Competitive Post-Collection Negotiations HF&H will support the City in negotiating the costs and terms of the post-collection contract with the two invited proposers. HF&H will perform the following tasks: 1. Facilitate up to four (4) total negotiations meetings with one or both proposers and the City negotiating team. 2. Prepare for and attend one (1) City Council Meeting and/or conduct Council briefings to present the proposal evaluation results and receive City Council input. Presentation will include relevant rate comparisons to benchmark proposed services and costs. 3. Facilitate one (1) final negotiation meeting following receipt of City Council input. 4. Prepare for and attend one (1) City Council Meeting to present the final negotiated agreement and proposed costs. 5. Assist (upon City Council award) with final agreement document preparation. Note that this proposal assumes that City staff will manage final legal review and document production for signatures. Task 17 Support with Supplemental Procurement Steps In procuring collection and post-collection services, the City may need to engage in one (1) or more supplemental tasks including conducting stakeholder engagement, performing a California Environmental Quality Act (CEQA) analysis, and procuring ancillary services from third parties that fall outside the scope of the final collection and/or post-collection service packages. The level ofdetailrequired for each of these tasks will be dependent on the results of Tasks 13 through 16 above and cannot be accurately predicted. HF&H has reserved up to seventy (70) hours to assist with the following supplemental procurement steps as needed: