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File Number: 23-277 <br />·February 2020: City staff received the San Leandro FLEX Shuttle Expansion Plan Final <br />Report from Nelson/Nygaard. <br />·FY 2020-2021 and 2021-2022: Nelson/Nygaard conducted Long Form written and Short <br />Form telephone surveys in multiple languages to compile FLEX RIDES members’ <br />feedback about the FLEX RIDES Shuttle Service Expansion Plan Implementation. The <br />data collection was completed March 2022 and has been provided to City Staff in a draft <br />Final Report. <br />Legal Analysis <br />The City Attorney reviewed the documents and agreements and approved them as to form. <br />Fiscal Impacts <br />Staff requests appropriation of funds from Alameda County Transportation Commission Measure <br />B and BB funding. <br />The Alameda County Transportation Commission’s Timely Use of Funds Policy encourages <br />Measure BB/Vehicle Registration Fee recipients to expend voter-approved transportation dollars <br />expeditiously on transportation improvements and operations that the public can use and benefit <br />from immediately. It also states that fund recipients shall not carry a fiscal year ending fund <br />balance greater than 40 percent of the Direct Local Distribution revenue received for that same <br />fiscal year for four consecutive fiscal years, by funding program. Non-compliance with this policy <br />may invoke rescission penalties per the Use it or Lose It Policy. The delay in implementation of <br />the Expansion Plan has left the City with a significant reserve fund balance, part of which will be <br />applied to this contract. <br />The total compensation for this agreement shall not exceed $2,755,959.99. The costs for fiscal <br />years 2024 and 2025 are summarized below: <br />Annual Cost <br />Hourly Fee $92.40 - Year 1 Annual Hours 5,400 $498,960.00 <br />Hourly fee $95.17 - Year 2 Annual Hours 5,400 $513,918.00 <br />Monthly Fixed Vehicle Fee - Year 1 $6,704.86 $80,458.32 <br />Monthly Fixed Vehicle Fee - Year 2 $7,040.10 $84,481.20 <br />Total Shuttle Service Operations Not to Exceed $1,177,817.52 <br />Annual Hours - calculated as nine hours per day, three days per week, fifty weeks a year and <br />served by four vehicles. Fixed Vehicle Fee - Monthly depreciation on two 2021 model vehicles. <br />TripShot for Computer-Aided Dispatch / Automatic Vehicle Location (CAD/AVL) and Passenger <br />Facing Technology FY 2024 - 2025. <br />Tablet Management - Years 1 and 2 (4 tablets)$153.48 <br />TripShot Premium Service - Years 1 and 2 (4 tablets)$1,800.00 <br />Total Monthly TripShot charges - Years 1 and 2 $1,953.48 <br />Page 3 City of San Leandro Printed on 8/30/2023