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File Number: 23-398 <br />another city’s contract for on-call maintenance services. The City of Burlingame issued a Request <br />for Proposals (RFP) in May 2021. Four companies submitted proposals. After careful review by <br />Burlingame staff and based on criteria listed in the RFP, staff selected West Coast Arborists, Inc. <br />as the most qualified company to provide required tree maintenance services. West Coast <br />Arborist has agreed to honor the terms of the Burlingame contract through the City of San <br />Leandro’s contract term, which expires on June 30, 2024. <br />Analysis <br />The agreement with West Coast Arborist, Inc. was issued on October 1, 2022. <br />The scope of work (Attachment B) includes all labor, materials, and equipment to provide on-call <br />tree maintenance services. Compensation is based on tree size and services requested. <br />Amendment No. 1 to the agreement increases the not-to-exceed compensation by $400,000.00 <br />for Fiscal Year 2023-2024 for a total contract amount of $754,000.00 for two fiscal years. <br />Previous Actions <br />Resolution No. 2022-144 for a Non-Professional Services Agreement with West Coast Arborists, <br />Inc. for Citywide Tree Pruning, Stump Removal, and Arborist Services <br />Fiscal Impacts <br />The amendment to the Non-Professional Services Agreement will cost $400,000.00 for fiscal <br />year 2023-2024. The project is included in the FY 2023-2024 Council approved budget and there <br />is sufficient funding in account 010-33-001-5340. <br />ATTACHMENTS <br />Attachment A: Resolution for Amendment No. 1 To NPSA with West Coast Arborist, Inc. for <br />Citywide Tree Maintenance Services <br />Attachment B: Scope of Services and Compensation <br />PREPARED BY: Jennifer Auletta, Public Works Services Manager, Public Works Department <br />Page 2 City of San Leandro Printed on 8/30/2023