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(a) Payment for all services shall be made based on the prices submitted on the Pricing <br />Sheet in the RFP. Invoices shall reflect lump sum Monthly Maintenance fees and <br />any extra work approved and completed. In any month that Contractor wishes to <br />receive payment, Contractor shall submit an invoice for services rendered after the <br />services have been complete. Invoices will generally be paid within 30 days of <br />receipt of invoices. Invoices must be submitted electronically as a .pdf to the City. <br /> <br />(b) Invoice format should match the price sheets submitted during the RFP process, <br />approved and accepted by the City. Invoices for extra work must state: Date work <br />was performed; Area work was performed; Description of Work performed; Work <br />Requested by {City Staff Person}; Reference to Approval by City Staff {Email or <br />other written authorization} <br /> <br />(c) The City will pay for spraying/weed abatement in areas shown in Technical <br />Specifications – Weed Control (600a), regardless of the number of applications <br />necessary to control weed growth as described in these specifications. In other <br />words, if property requires several applications of pre-emergent and/or systemic <br />sprays in order to control weeds as described herein, the City shall make only one <br />payment, based on the Monthly Maintenance bid price, regardless of the number of <br />spray applications performed. <br /> <br />(d) The City may deduct from any amount payable to Contractor (i) any amounts the <br />payment of which may be in dispute, (ii) any amounts necessary to compensate the <br />City for any losses, costs, liabilities, or damages suffered by the City, and (iii) all <br />amounts for which the City may be liable to third parties, by reason on Contractor’s <br />acts or omissions in performing or failing to perform Contractor’s obligations as <br />part of the contract. Any failure of the City to withhold payments due for such <br />cause, shall not affect the obligations of the Contractor. Amounts withheld due to <br />Contractor failure to adequately monitor the service areas shall be permanently <br />forfeited by the Contractor. <br /> <br />101.6 Communication <br /> <br />(a) The Contractor or their representative shall contact the City’s Director, or designee, <br />when necessary, for the purpose of conveying messages, consultations, scheduling, <br />inspection of sites, etc. <br />Attachment B