City Data Services SAAS 20230701

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Software-As-A-Service (SaaS) Agreement between the City of San Leandro and City Data Services FY23-24 11 of 12 \ Housing Division FY 2023-24 City of San Leandro 835 East 14th Street San Leandro, CA 94577 City Data Services provides web-based data management services for grants and loans that fund public services, economic development, housing programs and projects. The following summary indicates a general understanding between the City of San Leandro and CDS. It represents a Hybrid Scope of Work for both the continued Set- up/Development in addition to the monthly Maintenance of Services provided by CDS using both the Public Services Module & Housing Module (Multi-Family and elements of the Single-Family Modules). Following is a Scope of Work that will be provided to the for City of San Leandro in FY 23-24 for a monthly fee of $780: I. SCOPE OF SERVICES –Hybrid Public Services & Housing Module – continued Set-up/Development 1) Develop web-based data management module for City of San Leandro to include but not limited to the following features for both Public Services and Housing Project Management: • Ability to enter, store, display, and summarize individual project administration information. • Ability to enter, store, display, and summarize individual project contract information. • Ability to enter, store, display, and summarize individual project report information and, • Ability to transmit project activity information into HUD's reporting system, IDIS, as needed. 2) System to generate, display, archives, and print the following documents/forms as needed for either Public Services or Housing Project Management: • Request for Proposal Documents – In FY 23-24: CDBG/CAP RFP for Public Services and CIP funding applications • Project Application and Application Scoring Reports – In FY 23-24: CDBG/CAP RFP for Public Services funding project review & allocation • Application Review process for Staff, Boards and/or Commissions – In FY 23-24: CDBG/CAP RFP for Public Services funding project review & allocation • Loan Amounts and Payment Information – In FY 23-24 complete set-up and review of Multi-Family Asset Management • Scope of Work Documents – In FY 23-24: CDBG/CAP Public Services funding allocations • M a n a g e m e n t & Occupancy Forms – In FY 23-24 complete set-up and review of Multi-Family Asset Management • B i l l i n g F o r m s & Check Request – ongoing for CDBG Public Services Project Management • Compliance & Monitoring Forms – ongoing for CDBG Public Services Project Management and Multi-Family Asset Management • Project Review Forms – TBD when City Affordable Housing Funding becomes available for NOFA Project Management • Various HUD/State forms and/or other forms – ongoing for CDBG Project Management: HEROS (when available), Section 3, and MBE/WBE. • Periodic Reports • Annual Summary Reports • Compliance Summary – ongoing for Multi-Family Asset Management 3) Assistance with set-up and workflow: • Provide assistance to set-up and migrate existing spreadsheets - project information into CDS system. Explore using the Multi-Family Asset Management module for Mobile home Space Rent Stabilization Ordinance enforcement including annual rent review and compliance with CPI allowed increases. 4) System Timing • Working with Staff, CDS will have system in place within 30 days of receipt of housing data. II. SCOPE OF SERVICES – System Maintenance Under the scope of the maintenance contract, CDS will provide: • Ability to store, display, and summarize individual program administration information, • Ability to store, display, and summarize individual program contract information, • Ability to enter, store, display, and summarize applications, reports and fiscal information to assist with management of Community service activities, • Ability to transmit sub-recipient report information into HUD's reporting system, IDIS, as needed, • Maintain all database and report elements created under this development proposal, • Maintain data backups and download to the City of San Leandro on a determined schedule, Exhibit B DocuSign Envelope ID: 2CAD6DD6-2718-4320-8D8C-86D96A6A60A9