Alameda County HCSA-OHCC Master Contract Amnd 1 20230630

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Master Contract No. 902012 Procurement Contract No. 24823 Provide spending reports and accompanying documentation, with format and frequency as required by other funding sources. Contractor must undertake continuous quantitative and qualitative (extracted from HMIS) evaluation of the Scope of Services as specified in this Agreement and shall share quarterly and annual written reports as demonstrated within HMIS. • Capture data for Domestic Violence shelter reporting requirements for HHAP funds on all participants served and all significant services rendered, inputted and extracted from an HMIS- comparable database system, including: a. Numbers Served: Captures number of individuals and households served by various sub -population breakdowns. b. Outcomes: Captures exit destination of populations covered by the APR (all, veterans, youth) c. Supplemental: Captures exit destination of populations not covered by the APR (CH, race, ethnicity, gender) • Numbers reported should be persons served by the entire project regardless of how much of the project was funded by HHAP. • Reports as demonstrated in Exhibit 131-1 Quarterly Reporting Deadlines: Service Period Due to County Q107/01/2023 — 09/30/2023 10/15/2023 Q2 10/01/2023 - 12/31/2023 01/15/2024 Q3 01/01/2024 - 03/31/2024 04/15/2024 Q4 04/01/2024 - 06/30/2024 07/15/2024 Program Monitoring: • The County staff liaison will facilitate program monitoring, which may include a review of operations, participant eligibility, participant records, including any required releases or documentation for federal/county funding, backup documentation for reporting progress towards meeting service and outcome objectives, coordination and communication with The City of San Leandro and Alameda County, and coordination with service providers who come to the site or serve as participant referrals. Fiscal Compliance and Contract Monitoring: • Fiscal monitoring may include review of the Grantee's organizational budget, the general ledger, quarterly balance sheet, cost allocation procedures and plan, State and Federal tax forms, audited financial statement, fiscal policy manual, supporting documentation for selected invoices, cash receipts and disbursement journals. • Compliance monitoring will include review of Personnel Manual, Policy Manuals or Documentation, Compliance with the Americans with Disabilities Act, subcontracts, and MOUs. The County staff liaison will visit the project site periodically to review records and observe activities. The Contractor will provide participants' names, addresses, and telephone numbers to designated County staff liaison(s) in accordance with applicable laws and regulations. Exhibit Al Page 8 of 11