Alameda County HCSA-OHCC Master Contract Amnd 1 20230630

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Master Contract No. 902012 Procurement Contract No. 24823 o Generate and extract "Annual Performance Reports (APRs)" from the HMIS for each individual project type (i.e., Rapid Re -housing, Homeless Prevention, or relevant project); o APRs will reflect the unduplicated total of persons served (including homeless persons or persons at imminent risk of homelessness); o APRs shall not exceed 5% of null values in Questions 6a-f (Data Quality Sections); and o APRs will be submitted: ■ On a monthly basis — APRs shall accompany every monthly invoice and will reflect services provided during the invoiced period; and ■ On a quarterly basis — APRs shall accompany each Quarterly Outcomes Report and will reflect services provided during the quarterly period. • Provide Alameda County Health Care Services Agency with a dedicated point of contact for data quality and reporting (a 'data lead'). • Complete all entry/exit Universal Data Elements (UDEs) in HMIS. • Provide real-time (within twenty-four hours) data entry of all participants served into the HMIS. At a minimum, this includes the HMIS intake and project entries/exits, and services provided, as applicable. • Provide an HMIS "Annual Performance Report (APR)" report for the duration of the monthly period, reflecting the unduplicated total of persons served (including homeless persons or persons at imminent risk of homelessness served). APR shall be extracted from the County's HMIS and shall not exceed 5% of null values in Questions 6a-f of the APR (Data Quality Sections). • APRs must be submitted for each individual project type (i.e., Rapid Re -housing, Homeless Prevention, or relevant project) reports as demonstrated within the Quarterly Outcomes Reporting. Quarterly Outcomes Reporting will require the following components: 1. Brief Description of Contract Services Specific to the Quarterly Fiscal Year. 2. APR for each individual project type Specific to the Quarterly Fiscal Year. 3. Number of Unduplicated Participants Served in Quarterly Fiscal Year. 4. Annual Target Number of Unduplicated Participants to be Served per Year. 5. Number of Unduplicated Participants Served Fiscal Year to Date. 6. Brief Narrative to Highlight Accomplishments Specific to the Quarterly Fiscal Year. 7. Brief Narrative to Highlight Challenges Specific to the Quarterly Fiscal Year. Ensure HMIS projects correctly identify appropriate funding sources for segmentation at the participant level to facilitate State -level reporting requirements (i.e., Homeless Housing, Assistance and Prevention (HHAP) funding for shelter support, separated by individual project.) County shall have on -demand access to HHAP HMIS data and will regularly, but no less frequently than monthly, pull these data sets to create program performance dashboards on program outcomes listed above. Contractor agrees to work iteratively with County staff if data quality issues are identified during the course of reporting evaluation and dashboard creation, and to correct all data entry errors identified by County staff in a timely manner. In the event HMIS is not available for a prolonged period, Contractor agrees to work with County staff to develop a comparable interim data collection solution. This interim solution shall pertain to all provisions in this Exhibit that otherwise refer to HMIS data collection, until such time as HMIS becomes sufficiently available and staff can be trained to use it. Contractor further agrees to ensure that all data recorded in this interim solution is eventually transferred to HMIS when it becomes available for use. Contractor further agrees to ensure that all data recorded in this interim solution is eventually transferred to HMIS when it becomes available for use. Exhibit Al Page 7 of 11