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City of San Leandro <br />City Council <br />Meeting Date: November 6, 2023 <br />Agenda Number: 13.a. <br />Agenda Section: ACTION ITEMS <br />File Number: 23-438 <br />File Type: Staff Report <br />Adopt a Resolution to Accept the San Leandro Public Library Foundation’s Intent to Donate and <br />Authorize the City Manager to Expend the Donation Funds in the Amount of $800,000 to Aid in the <br />Replacement of the Existing Mulford-Marina Branch Library <br />COUNCIL PRIORITY <br />·Infrastructure <br />·Sustainability & Resiliency <br />·Fiscal Sustainability and Transparency <br />·Community Engagement and Outreach <br />SUMMARY <br />The San Leandro Public Library Foundation intends to make a generous donation of $800,000 to <br />the City for the sole purpose of supplementing the funding needed to replace the existing <br />Mulford-Marina Branch Library. Furthermore, of the $800,000 donation, $600,000 is designated <br />for construction and $200,000 is designated for the purchase of furnishings. <br />The Foundation intends to disburse the donation according to the following schedule: <br />A.Three Hundred Thousand Dollars ($300,000) upon City Council acceptance of the Letter <br />of Intent (Attachment B). <br />B.Three Hundred Thousand Dollars ($300,000) fifteen (15) days prior to the date the San <br />Leandro City Council is scheduled to consider award of a contract to construct the <br />Mulford-Marina Library; and <br />C.Two Hundred Thousand Dollars ($200,000) fifteen (15) days before the City is scheduled <br />to issue an initial purchase order for furniture, shelving, equipment and/or other interior <br />improvements for the Project. <br />RECOMMENTATIONS <br />Staff recommends the City Council adopt a resolution to accept the Letter of Intent (Attachment B) <br />and the donation totaling $800,000 from the San Leandro Public Library Foundation and <br />authorize the City Manager to execute all documents and appropriate the funds. <br />BACKGROUND <br />The San Leandro Public Library Foundation is a California non-profit corporation exempt from <br />taxation as a 501(c)(3) and was established in 1992. The Foundation’s mission is to raise funds <br />to support the City’s libraries and Project Literacy. For over 30 years the Foundation has <br />provided supplemental funding for library services, especially when it comes to funding for facility <br />renovations or improvements. <br />Page 1 City of San Leandro Printed on 11/1/2023