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City of San Leandro <br />City Council <br />Meeting Date: November 6, 2023 <br />Agenda Number: 5.f. <br />Agenda Section: CONSENT CALENDAR <br />File Number: 23-504 <br />File Type: Staff Report <br />Adopt a Resolution to Approve and Authorize Amendments to a Contract with Fehr and Peers of up to <br />25% ($43,076.00) of the Original Contract Amount, Appropriate $100,500 .00 of Measure BB Bicycle <br />and Pedestrian Funds to the Bicycle and Pedestrian Master Plan Update Project, and to Reappropriate <br />$15,000.00 from the Bike and Ped Support Program to the Bicycle and Pedestrian Master Plan Update <br />Project <br />COUNCIL PRIORITY <br />·Public Safety <br />·Infrastructure <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends that the City Council: <br />·Authorize staff to issue amendments to an existing contract for up to 25% of the original <br />contract amount; <br />·Appropriate Measure BB funds from fund balance to the project; and <br />·Reappropriate funds from the Bike and Ped Support Program to the Bicycle and <br />Pedestrian Master Plan Update project . <br />BACKGROUND <br />The FY 2023-2024 adopted budget contains funding in the amount of $100,000 for the Bicycle <br />and Pedestrian Master Plan Update project . <br />Resolution No. 2023-115 was passed and adopted on September 5, 2023 authorizing the City <br />Manager to execute a Consulting Services Agreement (CSA) with Fehr & Peers for the Bicycle <br />and Pedestrian Master Plan Update project for a maximum amount of compensation of <br />$172,307.00. <br />Analysis <br />Contract amendment authority of 25% (or $43,076 .00) of the original contract amount is needed <br />to respond to unforeseen issues or conditions that may delay the completion of the project. <br />The cost to complete the Bicycle and Pedestrian Master Plan Update project is estimated at <br />$215,500.00 additional funding of $115,500 .00 is required to complete the work as envisioned. <br />Page 1 City of San Leandro Printed on 11/1/2023