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San Leandro Public Library English as a Second Language Services 2023-2024 ESL21-3-41 Page 3 of 27 PROCEDURES and REQUIREMENTS A. Term of the Agreement The Grant term begins July 1, 2023, and ends June 30, 2024. The project’s final expenditure date is December 31, 2024. If completion of the project occurs prior to the end of the grant period, this will be the end date of the term of this agreement. Grant eligible program expenditures may begin no earlier than the start date. The project's final encumbrance period ends on June 30, 2024, and all eligible program costs must be expended by December 31, 2024. B. Scope of Work 1. Grantee agrees to perform all activities specifically identified in the Grantee’s application and submitted to the State Library in response to the English as a Second Language Services project. 2. The following activities and deliverables to be performed by the Grantee include, but are not limited to the following: xMaintain and keep records of expenditures related to the grant that are consistent with Generally Acceptable Accounting Practices (GAAP). xMake financial records available to the State Library upon request. xWork with the State Library staff to assure that funds are disbursed in compliance with the purpose of the grant. xPrepare and submit required narrative and financial reports. xProcure equipment, and other supplies as needed for the project. xIssue contracts for services, personnel, and consultants as needed for the project. xIf applicable, make payments for services, including for hours worked and travel reimbursements, to consultants and contractors. xOversee the implementation of project activities. C. Budget Detail The State Library shall provide the Grantee funding for the expenses incurred in performing the Scope of Work and activities specified in the Grantee’s application. The Grantee shall request the distribution of grant funding consistent with its proposal and DocuSign Envelope ID: E3D1E6B5-ECD8-45D7-B4CD-230528B8419F