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City of San Leandro <br />City Council <br />Meeting Date: December 4, 2023 <br />Agenda Number: 5.g. <br />Agenda Section: CONSENT CALENDAR <br />File Number: 23-591 <br />File Type: Staff Report <br />Adopt a Resolution to Approve and Authorize the City Manager to Enter into a Consulting Services <br />Agreement with ConvergeOne for a Data Center Server Upgrade in the Amount of $388,385 and to <br />Authorize an Individual Amendment Up to 10% (or $38,836) of the Original Agreement <br />SUMMARY AND RECOMMENDATIONS <br />Adopt a Resolution to Approve and Authorize the City Manager to Enter into a Consulting <br />Services Agreement with ConvergeOne for a Data Center Server Upgrade in the Amount of <br />$388,385 and to Authorize an Individual Amendment Up to 10% (or $38,836) of the Original <br />Agreement. <br />BACKGROUND <br />More than 115 servers, and over 250 terabytes of data are managed by the Department of <br />Information Technology (IT) as part of the City's essential functions, including Public Safety. <br />To ensure the effective and efficient running of the City's operations, it is critical that aging <br />servers and technology equipment are regularly and promptly replaced. <br />Computer servers allow City employees to utilize critical business applications, share <br />resources, access data, and share documents. In their present state, the City’s servers and <br />supporting software have reached the end of their supported manufacturer’s lifecycle and <br />need replacement. <br />Analysis <br />Staff recommends the procurement for server equipment and services by ConvergeOne <br />through the National Association of State Procurement Officials (NASPO) Contract <br />#MNWNC-109, a cooperative purchasing agreement for Dell equipment that is available to <br />public agencies in the state of California, including local government agencies. <br />More information about this contract is available here: <br /><https://www.delltechnologies.com/en-us/emcwsca/data-storage/california/index.htm>. <br />Legal Analysis <br />The City Attorney’s office reviewed and approved the purchase agreements as to form. <br />Fiscal Impacts <br />The total one-time cost for servers and implementation services is $388,385. <br />Page 1 City of San Leandro Printed on 12/21/2023