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City of San Leandro <br />City Council <br />Meeting Date: February 20, 2024 <br />Agenda Number: 5.b. <br />Agenda Section: CONSENT CALENDAR <br />File Number: 24-030 <br />File Type: Staff Report <br />Adopt a Resolution to Authorize the City Manager to approve a three-year contract for audit services with <br />Maze and Associates, a certified public accounting and consulting firm, for the three fiscal years ending <br />June 2024, June 2025, and June 2026, with an option to extend auditing services for an additional two <br />fiscal years, by written agreement and at the option of the City <br />COUNCIL PRIORITY <br />·Fiscal Sustainability and Transparency <br />SUMMARY AND RECOMMENDATIONS <br />Staff recommends City Council approve a three-year contract for audit services with audit firm <br />Maze and Associates , for the fiscal years 2023-2024 through 2025-2026 with an option to extend <br />for an additional two fiscal years by written agreement and at the option of the City. <br />BACKGROUND <br />On August 21, 2023, the City of San Leandro solicited proposals from qualified Certified Public <br />Accounting (CPA) firms to independently audit the City's financial statements for fiscal years <br />2023-2024 through 2025 -2026. Maze and Associates scored the highest out of five firms who <br />submitted proposals. <br />Analysis <br />The City issued a Request for Proposals on August 21, 2023, to fifteen (15) audit firms; the City <br />received proposals from five (5) audit firms for evaluation . Criteria used in the evaluation process <br />included the following: <br />·Established public sector experience with cities comparable to San Leandro, including <br />guidance and recommendations with the latest Government Accounting Standards Board <br />(GASB) pronouncements such as GASB 87 - Disclosure Statement for Lessees and <br />GASB 96 - accounting and financial reporting best practices for subscription-based <br />information technology arrangements; <br />·Ability to provide performance and internal control recommendations; <br />·Ability to provide post audit consulting services; <br />·Active involvement with policy board updates and/or professional associations; <br />·Effective planning skills before the audit, effective communication during the audit and the <br />ability to work with City staff; <br />·Level of senior partner / management involvement during the audit; and <br />·Competitive pricing and overall service quality . <br />Page 1 City of San Leandro Printed on 2/14/2024